3.9 Employee Benefits
3.9.11 Time Off Benefits (Holidays)
The holiday schedule is revised and reissued annually. The list of usual
holidays is as follows:
- Independence Day
- Labor Day
- Thanksgiving (2 days)
- Winter Holiday Break (5 - 7 days)
- Spring Holiday
- Memorial Day
Holiday schedules for the current fiscal year can be found at www.ithaca.edu/hr/benefits/other/paidtimeoff.php.
A few departments such as Public Safety or the Office of Facilities are
required to continue some services on holidays, and have standing approval
to request that some employees work. Any other needs for staff coverage
on a holiday should be referred through the Office of Human Resources.
Holidays, including religious holidays, that are not included on the
College schedule may be taken as personal or vacation leave, or may be
taken without pay with supervisory approval. All reasonable requests to
observe a religious holiday should be granted, and if a supervisor feels
there is sufficient justification to deny such a request, the supervisor
should discuss the matter with the director of human resources.
3.9.11.1 How to Determine Holiday Entitlement
and Holiday Pay (for Staff Employees Only)
Employees who are eligible for benefits are paid for designated holidays,
provided the employee works the scheduled hours or is on approved vacation
or personal leave on the days preceding and following the holiday. If
an employee is ill on the day preceding or following a holiday, the employee
may, at the discretion of the supervisor, be asked to provide written
proof from the employee's physician in order to be paid for the time.
Benefits-eligible employees who work only during the academic year may
be entitled to receive holiday pay for holidays which fall between August
15 and May 15, even though they may not be scheduled to work on the days
before or after the holiday.
If a benefits-eligible employee has a Monday through Friday schedule
and works the same number of hours each day, the holiday entitlement is
simply the regular hours the employee is scheduled to work. In situations
where an employee works less than a five-day workweek or does not work
the same number of hours each day, the hours for each holiday are determined
by dividing the total hours per week by 5.
EXAMPLE A
An employee works six hours a day, Monday through Friday and is entitled
to benefits. The total of 30 is divided by 5 and a six-hour holiday
is paid. (Specific instructions for supervisors to implement these
changes can be found in the Parnassus HR/Payroll Documentation at
www.ithaca.edu/hr/hrinfo.)
EXAMPLE B
If an employee normally works 9.5 hours on Tuesday through Thursday
and no hours on Monday or Friday, to determine the hours to be paid
for a Monday holiday, the total of 28.5 hours would be divided by
5. The employee would be paid 5.7 hours for the holiday unless by
mutual agreement the employee takes off equivalent time in lieu of
pay.
If a holiday falls during an employee's scheduled vacation, the hours
should not be debited against the vacation accrual.
Instructions for completing the time report forms for pay periods that
include a holiday can be found in the Parnassus HR/Payroll Documentation
at www.ithaca.edu/hr/hrinfo.
A holiday rate of time-and-one-half, in addition to the normal pay for
the holiday, is paid to non-exempt employees who work on a holiday. Details
on holiday pay, including a special provision for compensatory time, are
given in Volume
V, section 5.3.4.1.
It is sometimes necessary to have certain employees work during designated
holidays. For information regarding rates of pay for employees who work
on a College holiday, see Volume
V, section 5.3.4.1. |
