3.0 Introduction
3.1 Ithaca College Recruitment and Hiring Process
3.1.1 Authorization for Recruitment
3.1.2 Posting of Job Vacancies
3.1.3 Waiver to Posting
3.1.4 Outside Advertising of Job Vacancies
3.1.5 Recruitment Advertising Sources
3.1.5.1 On-Line Application Process
3.1.5.2 Advertising Options
3.1.5.3 Advertising Contact Information
3.1.6 Uniform Guidelines on Employee Selection Procedures
3.1.7 The Application Form/Résumé
3.1.8 Recruitment of Faculty and Administrative Employees
3.1.9 Conducting Employment Interviews
3.2 Reference Checks
3.2.1 Applicants
3.2.2 Guidelines for Checking References
3.2.3 Reference Requests From Other Employers on Current or Former Employees
3.3 The Hiring Proposal: Documenting the Recruitment and Selection Process
3.4 The Offer of Employment
3.4.1 Offers to Employees Hired on a Grant
3.4.2 Offers to Foreign Nationals
3.5 The New Hire Procedure
3.5.1 The Offer Letter and Employment Agreement
3.5.2 Hiring Documentation
3.5.3 New Hire Session with Human Resources
3.6 Other Employment Policies
3.6.1 Employment of Friends and Relatives
3.6.2 Employment of Minors
3.6.3 Employment of Individuals with Arrest or Conviction Records
3.6.4 Employees Working on Grants
3.6.5 Employment of Foreign Nationals
3.6.5.1 Processing Labor Certifications under Ithaca College Sponsorship
3.6.6 Conflicts of Interest/Outside Employment
3.6.7 Flexible Working Hours Policy
3.6.7.1 Flexible Working Hours
3.6.7.2 Policy Provisions
3.6.7.3 What Are Some of the Advantages to the College and to Employees?
3.6.8 Personal Work
3.6.8.1 Personal Work for Supervisors
3.6.8.2 Employee's Personal Work
3.6.9 Temporary Staffing During Academic Year
3.6.9.1 Guidelines for Using a Temporary Employee
3.6.10 Summer Employment and Employment During Semester Breaks for Staff on Academic Year Schedules
3.6.10.1 Payment for Hours Worked During Summer and Semester Breaks
3.7 Standards of Conduct
3.7.1 Attendance and Punctuality
3.7.2 Standard of Appearance
3.7.3 Use and Disposal of College Property
3.8 Employment Records
3.8.1 Privacy Protection Study Commission
3.8.2 Limits on Collection of Personal Data
3.8.3 Employee Records
3.8.4 Access to the Official Personnel File
3.8.5 Accuracy and Correction of Information in Employee Records
3.8.6 Copying of Records
3.8.7 Confidentiality of Employee Records
3.8.8 Disclosure of Employee Records
3.8.8.1 Internal Disclosure of Employee Records
3.8.8.2 External Disclosure of Employee Records
3.8.8.3 Bearer References
3.9 Employee Benefits
3.9.1 General Benefits Information
3.9.2 Benefits Eligibility
3.9.3 Length of Service
3.9.3.1 Calculating Length of Service for Vacation Accrual Rates
3.9.3.2 Determining Length of Service for Rehired Staff Employees
3.9.4 Base Salary for Benefits Purposes
3.9.5 Benefits Groups
3.9.6 ERISA (Employee Retirement Income Security Act of 1974)
3.9.7 Benefits Information and Orientation
3.9.8 Effective Date of Coverage and Benefits for New Employees
3.9.9 Benefits During the Probationary Period for Employees Who Change Jobs
3.9.10 Accrual Records (Vacation, Medical, and Personal Leave For Staff Employees Only)
3.9.11 Time Off Benefits (Holidays)
3.9.11.1 How to Determine Holiday Entitlement and Holiday Pay (for Staff Employees Only)
3.9.12 Time Off Benefits (Vacation) (Staff Employees Only)
3.9.12.1 Vacation Accrual Rate
3.9.12.2 Chart of Standard Accrual Rates According to Benefits Group
3.9.12.3 Recording Vacation Accrual and Usage
3.9.12.4 Scheduling Vacations
3.9.12.5 Vacation Payment at Termination
3.9.13 Time Off Benefits (Personal Leave) (Staff Employees Only)
3.9.13.1 Personal Leave Accrual Rate
3.9.13.2 Calculating Personal Leave
3.9.13.3 Recording Personal Leave Accrual and Usage
3.9.13.4 Scheduling Personal Leave
3.9.13.5 Personal Leave Payment at Termination
3.9.14 Time Off Benefits (Medical Leave and Related Benefits)
3.9.14.1 Ithaca College Medical Leave (Staff Employees Only)
3.9.14.2 New York State Disability (Non-Work-Related Illness or Injury) (Staff Employees Only)
3.9.14.3 Medical Leave (Faculty)
3.9.14.4 Pregnancy Disability
3.9.14.5 Workers' Compensation (Work-Related Illness or Injury)
3.9.14.6 Long-Term Illness
3.9.14.7 Employees with Disabilities Accommodation Policy
3.9.15 Leaves of Absence
3.9.15.1 Leaves of Absence With Pay
3.9.15.2 Leaves of Absence Without Pay
3.9.16 Ithaca College Flexible Benefit Plan (Medical, Dental, Life, Accident, Long-Term Disability)
3.9.16.1 Medical Insurance
3.9.16.2 Dental Benefits
3.9.16.3 Life Insurance
3.9.16.4 Accident Insurance
3.9.16.5 Dependent Life Insurance
3.9.16.6 Long-Term Disability (LTD) Insurance
3.9.16.7 Reimbursement Accounts
3.9.17 Retirement Plan Choices
3.9.17.1 Ithaca College Staff Pension Plan
3.9.17.2 TIAA/CREF Basic Retirement Plan
3.9.17.3 TIAA/CREF Group Supplemental Retirement Annuity (GSRA)
3.9.18 Educational Benefits
3.9.18.1 Tuition Remission
3.9.18.2 Cash Award Scholarship Plan
3.9.19 Other Benefits
3.9.19.1 Recreational Facilities
3.9.19.2 ID Express
3.9.19.3 Tower Club
3.9.19.4 Dining Plan Option
3.9.19.5 Ithaca College Bus Pass/Parking Permit
3.9.19.5 Employee Recognition
