Capital Request Form
Form used by each department to request the capital items for 2013-2014. The Capital Request Forms should be submitted to the Budget Office after having been reviewed and approved by the Vice President for each division. Please submit this form to firstname.lastname@example.org
Small Equipment & Capital Budget Information
Effective October 2011
Equipment and tools that cost less than $2,000
Computer equipment costing less than $5,000
Budget managers should submit requests for these funds at their divisional level during the annual budget process. Check with the Provost, VP or Dean to see how to request these funds.
o Subcodes 8100-8130
o 8100 Equipment <$2000
o 8130 Computers <$5000
§ includes desktop/laptops for new faculty/staff (which will be included in the Technology Renewal Program, after the initial purchase) ITS Technology Renewal site.
§ includes new network laser printers (which will be included in the Technology Renewal Program, after the initial purchase)
o Funds will be distributed at divisional level during Budget Process
o Funds checking occurs in Parnassus
o “Equip” Summary Account (includes the sum of balances for subcodes 8000-8299)
o Budget managers may transfer funds between NSOP and EQUIP budget lines in the Adjusted Budget as necessary during the fiscal year.
These funds are not part of the capital requests
Individual equipment items that cost more than $2,000 that have a useful life of 10 years or more
Computer hardware costing more than $5,000 that has a useful life of 5 years or more
Budget managers should submit requests for these funds at their divisional level during the annual budget process by completing the Capital Request Form which is available on the Budget Department web site. These requests will be forwarded to the Budget Office only after review and approval by the Provost or Vice President.
o Subcodes 8300-8330
o 8300 Capital Eqpt >$2000
§ single piece of non-computer equipment
§ combination of non-computer items (components) totaling more than $2,000 which are necessary to make a single piece of equipment that has a specific purpose
o 8330 Computer Hardware - >$5000
See additional information regarding the Capital Budget Process at: //budget/docs/budgetprocessforms/capitalbudgetprocess/
Requests should be submitted at annual budget process time along with a Project Approval Request (PAR). These types of projects are coordinated by the Planning, Design & Constructions Division of Facilities and could include alterations to or expansion of facilities or new construction.
This does not include routine care or repair of facilities.
|Download Capital Request Form
Microsoft Excel Document - Size: 12 kB