Registration and Course Information
Withdrawal from the College
Students deciding to withdraw from graduate study at any time before completion of their degree program should contact the chair of their program to initiate the withdrawal process. This process should include discussion with the chair and graduate dean of the reasons for withdrawal and implications for an assistantship, if the student has one. If, after these discussions, the student wishes to continue the withdrawal process, he or she must complete a "notification of withdrawal from graduate and professional studies" form (available from the graduate chair or the graduate dean's office) and obtain the signature of the dean of graduate and professional studies. Failure to follow this process may jeopardize the student's potential for readmission at a future date.
Students with guaranteed student loans and Perkins loans must commence repayment within six months, unless they are continuing at another institution or are readmitted.
If a student withdraws and later is suspended, dismissed, or placed on warning for unsatisfactory academic performance, the academic sanctions stand as a matter of record. Warning becomes operative in the event that the student is readmitted to the College.
Withdrawal from a Course
The last date for withdrawal from a course with a grade of W is determined by a percentage of class days. If fewer than 75 percent of the class days for a course have elapsed, the student may withdraw without an F.
A full-time student is defined as one who takes 9 credits per regular semester or 6 credits in the summer. Full-time students may not take more than 12 credits per semester, except M.B.A. students, who may enroll in 15 credits per semester. Exceptions should be requested in writing and require approval of the dean of graduate and professional studies.
Tuition Refund Schedule
Tuition refund is granted when the student drops a course before the add/drop deadline, which is posted on the academic calendar for any term (see the "Academic Calendars" link below). No refund is granted if the student withdraws from a course after the deadline.
Graduate students who officially withdraw or are dismissed from Ithaca College during a term are charged a percentage of total tuition for that term. For more information refer to the "Refund Procedure" link below. Weeks are counted from the first day of class in each semester. No refunds will be granted until the student completes the College's official withdrawal procedure.
Course Numbering System
Course numbers consist of a four-character alphabetic department code and a five-digit group. The first digit of the five-digit group is the level of the course.
- Level-five courses are graduate courses in which qualified seniors may enroll under certain circumstances. For more information, see the following:
Ithaca College Undergraduate Catalog
- Level-six courses are for graduate students only.
- Level-seven courses are graduate-level workshops.
Course listings for each semester are published online. The registration schedule is announced by the registrar's office.
Workshops are offered for graduate or undergraduate credit. Course numbers are determined by the level of work expected. With the approval of the adviser, a graduate student may count up to five graduate workshop credits toward a master's degree.
Unit of Credit
Credit is earned at Ithaca College in semester credit hours as measured by the Carnegie unit -- defined as one hour of classroom instruction and two hours of assignments outside the classroom for a period of 15 weeks for each credit.
Courses submitted for transfer credit must be appropriate to the student's degree, and a grade of B or better (or its equivalent in the case of international or non-traditional grading systems), must be presented. Transferable credits should be earned within four years of matriculation and six credits may be transferred and applied to an advanced degree.
Occasionally, extenuating circumstances may warrant the consideration of additional transfer credit. The decision to allow additional credit will depend on an assessment of the currency, substance, and level of coursework being transferred. Individual schools may offer different procedures through which students could document their proficiency. In no cases will more than 12 hours of transfer credit (or its equivalent) be applicable to an advanced degree.
Grades acquired in transferred courses are not applicable to the graduate cumulative average.
Fifteen credits earned at institutions that have established formal affiliation programs in specific majors may be applied toward degree requirements. Students must submit a written request for transfer credit to the Division of Graduate and Professional Studies. The request must be supported by an official transcript sent directly to Ithaca College from the institutions at which the credit was obtained.
Ithaca College–Cornell University Exchange
This reciprocal arrangement between Ithaca College and Cornell University allows full-time graduate students, with prior approval and within the stated stipulations, to cross-register for one course or up to 4 credits per semester at Cornell. This arrangement is available during the fall and spring semesters only and is contingent on space availability at Cornell.
Policies, registration dates, and academic calendars are available in the current term IC-CU Information Sheet available on the exchange website. Program petition forms and further information are also available on the exchange site and from the Division of Graduate and Professional Studies.
A student who receives a grade of I (incomplete) and does not complete the requirements of the course before completing or terminating the program will have the grade for the course recorded permanently as incomplete. In some programs (e.g., physical therapy, occupational therapy, adolescence education, and childhood education), students may not advance until the I is made up.
Graduate programs are permitted to use pass/fail grades for graduate-level workshops (700-level) and selected courses.
Policy on Grade Disputes
Grade disputes should be resolved directly between the individual faculty member and the student. If that is not possible, the graduate chair and/or the dean of graduate and professional studies will mediate the dispute. Failing resolution of the matter at that level, the student may petition the provost. (See "Student's Right to Petition" above.) The final authority to change a grade rests with the individual faculty member. Exceptions made by the provost will occur only for the most compelling reasons.
An audited graduate course will appear on a student's transcript provided the student
- obtains the permission of the instructor;
- pays the audit fee (check with the Division of Graduate and Professional Studies for the current rate), plus any additional course fees; and
- follows the instructor's requirements for auditors, including attendance policy.
The student or faculty member must submit an audit form to the registrar by the add/drop deadline in the semester in which the course is to be audited. The above audit policy does not apply to summer-term offerings. A graduate course audited for personal interest or for review of certain segments of the course material (no record on transcript) requires only the instructor's permission to attend the class.
All audits depend on class capacity. No tuition-paying student will be denied a place in a class as a result of a place being provided to an auditor. Audits are not counted as credit toward graduation or calculated in the GPA. Students may not change their registration enrollment from audit to a letter grade.