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Back to: Computing Related Policies 
Purpose of This Document This document describes the policies under which the Ithaca College Campus-Wide Information Service (CWIS) will be managed. Purpose of the Ithaca College CWIS The Ithaca College CWIS will facilitate the dissemination of accurate and timely information about and from Ithaca College to the Internet community, as well as enhance the efficiency and expand the services of campus administrative, academic, and student support programs. Definitions CWIS Policy Board: The group responsible for establishing and enforcing the policies and procedures associated with the use of the CWIS. In addition to the CWIS manager, membership shall include representatives from the following departments:
The group responsible for implementation of CWIS policy at a detail level and for the start-up and maintenance of the CWIS hardware and software. Members of the group assist information providers (IPs) in maintaining their information. They are also responsible for maintaining the menu structure and information on campus-wide pages. This group will include, at a minimum, a representative from the Office of Information Technology (the CWIS manager), a representative from the library, and a representative from college relations. Others will be consulted as needed.
CWIS Manager:
Information Sponsor:
Information Provider: Any Ithaca College department or other officially recognized College organization is a potential information sponsor. An information sponsor must select at least one information provider within the organization to serve as its internal CWIS information coordinator. If an organization selects more than one IP, one of the IPs must be designated as the primary information provider for that organization. Each IP must sign an information provider agreement. A primary IP must have their form approved by both the head of the sponsoring organization and by its vice president, dean, or director. Other IPs may have their forms approved bythe head of their sponsoring organization. Recognized student clubs and organizations may apply to be information sponsors with the approval of the Office of Campus Center and Activities or, in the case of cocurricular activities, with the approval of their academic unit. Accounts for student organizations must be renewed each academic year. Current Ithaca College students may also apply for individual accounts in order to publish pages that do not directly represent a College department or organization. Individual accounts will be disabled once an individual is no longer a current student of the College. The Office of Information Technology will provide training sessions
for information providers. Although not required, these training
sessions are recommended. The CWIS working group will publish additional
support documentation as needed.
The CWIS working group does not exercise editorial control over the material posted on the CWIS. However, the CWIS policy board reserves the right to remove any material from the system. The responsible IP and sponsor will be notified in such an event. Information sponsors and providers are responsible for ensuring that their information complies with the following standards:
Policy on Information Security The Ithaca College CWIS is accessible via the global Internet. Private and confidential information should not be posted in this forum unless appropriate security restrictions are enabled. Reasonable efforts will be made by the CWIS working group to ensure that information is secure from modification or deletion by anyone other than the responsible IP. Any tools or techniques that might have the potential to cause system security risks, such as Common Gateway Interface (CGI) scripts, may only be used by IPs if developed in conjunction with, or approved by, the CWIS manager. The CWIS policy board reserves the right to prohibit the use of tools and techniques that pose a threat to system security.
The policy board approves the design of at least the top-level menu (home page). The policy board may specify other campus-wide sub-pages as required. Policy on Document Management The CWIS working group will be responsible for establishing links from the IC-CWIS home page or sub-pages to pages supplied by the IPs. The IPs are responsible for ensuring that all links from their own pages are valid and for keeping their information current. Pages will be periodically scanned for expiration. If a document has not been modified in over one year, the responsible IP will be contacted via e-mail with a notice that his or her document is due for review. Any expired document that has not been reviewed within a month of such notification may be removed from the CWIS.
The CWIS working group reserves the right to disable access to pages that are causing a negative impact on server or network performance. In such an event, the working group will make a reasonable attempt to notify the responsible IP of the situation before disabling access. In addition, information providers must abide by all other Ithaca College policies and procedures. Maintained by Benjamin Costello (bcostello@ithaca.edu), ACCS Last Updated Monday, 06-Nov-2000 11:27:10 EST |
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