Recommended Travel Planning Checklist

 ____ Before making any travel arrangements, meet with the Assistant Director in the Center for Student Leadership & Involvement in 319 Egbert Hall.

____ Submit the completed Travel Authorization Worksheet. A ".pdf" version of this form is available on the CSLI website .

____ Submit a completed Participant Agreement Form for every Ithaca College student traveling. A .pdf version of this form is available on the CSLI website.

It may be helpful to fill in general information (dates of travel, destination, etc.), photocopy it, and distribute the copies to the participants to complete. Additional copies are available in the Center for Student Leadership & Involvement.

____ Submit requests for transactions for each of your anticipated expenses .

____ If you would like to use an Ithaca College Vehicle, please click here . Do not contact the Physical Plant to reserve a vehicle on your own.

____ Submit Emergency Contact Information for each participant to the Assistant Director, and the Programs & Activities Assistant. A .pdf version of this form is available on the CSLI website.

____ Conduct an orientation session for all participants.

____ Work with the participants, your advisor, and the Programs & Activities Assistant to arrange the trip logistics.

____ Research the area to which you are going and as many aspects of your trip as possible.

For example:

* Local conditions—weather, medical services, routes and alternate routes

* College/department policies and procedures

* Emergency contact information—phone numbers, e-mail, etc.)

* Alternate activities in the event that items on your itinerary change

* Safety of the area to which you will be traveling

UPON YOUR RETURN:

____ Return the college vehicle (if applicable)

____ Submit your receipts and reconcile your account with the Programs & Activities Assistant within 5 business days

____ Share your experience with members of your group