Position on Campus
Provost and Vice President for Academic Affairs

Role/Responsibility:

• Responsible for all academic issues that surface during an emergency
• Arrange for temporary classrooms or workspace
• Coordinate with Registrar's Office and Campus Center and Event Services

Role/Responsibility:

• Assist local, state and federal agencies in damage estimation
• Maintain and provide access to blueprints and building plans
• Execute design work and the subsequent construction contracts to correct necessary repairs that are beyond the capability or resources of the campus work force
• Make assessment of any campus area susceptible to damage. An assessment of building safety will be made in coordination with the Environmental Health and Safety Department. Utilities will be secured if an unsafe condition exists, restoration of utility service will be made when appropriate.
• Assess/direct efforts to control hazardous materials in conjunction with the Fire Department
• Coordinate the assessment of the condition of the water and sewage system
• Maintain and provide access to blueprints
• Make emergency repairs
• Remove debris
• Provide necessary support to other departments (heavy equipment, barricades, etc.)
• Provide sanitation services during an emergency

Role/Responsibility:

• Provide phone service for Media Relations
• Provide phone service for Emergency Command Center
• Re-establish affected networks
• Relocate affected offices if necessary
• Implement Information Technology Services emergency procedures and disaster recovery plan as needed
• Maintain network and computing operations
• Secure critical data and information resources
• Repair and restore network and computing facilities

Role/Responsibility:

• Direct/arrange for emergency meals
• Request necessary food supplies
• Coordinate efforts with Red Cross and other agencies
• Coordinate with Director of Residential Life regarding meal procedures

Role/Responsibility:

• Provide medical assistance in collaboration and coordination with local and regional health providers and public health officials
• Coordinate the identification of sources of contamination that would present a public health threat
• Coordinate efforts for the prevention and management of infectious diseases that pose a public health threat
• Maintain records on assistance provided
• Advise residents on water and food safety precautions

Role/Responsibility:

• Responsible for the operation and maintenance of College housing facilities and emergency shelters, as well as assisting in providing housing services
• Coordinate with Red Cross if necessary

Role/Responsibility:

• Advise CERT on any legal issues arising from the emergency
• Assist with notification of Board of Trustees as appropriate

Role/Responsibility:

• Coordinate information to be disseminated during and after a crisis
• Maintain communications with media and others affected by the incident
• Provide input into all decisions related to communications and public relations
• Make appropriate plans for media
• Organize press conferences and releases
• In collaboration with the president, serve as official College spokesperson to media

Role/Responsibility:

• Organize and implement appropriate mental health interventions in crisis situations
• Facilitate mental health debriefings with crisis team after crisis response
• Review departmental crisis plans to ensure adequate attention is given to mental health issues
• Advise CERT regarding the mental health referral list to secure appropriate community support in crisis situations

Role/Responsibility:

• Arrange for expedited services of temporary employees when required
• Coordinate mental health assistance to faculty and staff in coordination with counseling services
• Coordinate with other departments for cost recording
• Assist faculty/staff where needed
• Coordinate any employee relations matters arising from an emergency

Role/Responsibility:

• Initiate a records-keeping system for all expenditures associated with emergency operations
• Coordinate security of on campus funds
• Initiate/process emergency purchases
• Coordinate the distribution of supplies
• Arrange for contract services and locate required equipment and supplies
• Initiate record-keeping system and coordinate with Purchasing regarding cost recording
• Arrange for a photo/video team to document damage for insurance purposes
• Initiate/process insurance claims
• Coordinates emergency purchasing (in emergencies will be decentralized)
• Coordinate with other departments for cost recording
• Provide budget accounts for emergency spending
• Identify funds available to meet emergency needs

Role/Responsibility:

• Coordinate with off-campus emergency response resources
• Monitor and assess the safety hazards and unsafe situations to develop measures for ensuring personnel safety
• Point of contact for assisting or coordinating agencies
• Consult with leader of the CERT about the development of overall incident plan
• Develop plans for effective use of communications among various off-campus agencies and the CERT (pre-emergency)
• Determine evacuation routes and implement evacuation plans
• Direct access and security control

Role/Responsibility:

• Assess the impact of the situation on students and student life
• Supervise student affairs response
• Coordinate mental health assistance to students in coordination with counseling services
• Identify individuals with special needs and implement plans for assistance