Publicity and Preregistration
Using Publicity and Preregistration for Planning
The key to making events accessible and meeting legal requirements is communication prior to the event.
Pre-event publicity and preregistration should invite potential participants to request any disability-related accommodation that they may need. However, you must be mindful of the fact that as a "public accommodation" Ithaca College is required to accommodate a person with disabilities whether or not they contact us in advance. Asking potential participants to inform us of their need enables the event planner to plan and organize the services and accommodations in advance.
Pre-event publicity should include the name and telephone number of a person to contact for additional information. The use of accessibility symbols is helpful in highlighting accessibility information in the written publicity. All Ithaca College pre-event publicity must contain the following language:
Individuals with disabilities requiring accommodations should contact [insert your office name and contact information here]. We ask that requests for accommodations be made as soon as possible.
All College conference/event registration forms must include the location of the event and allow the potential participant to list or identify any accommodations required.
For events requiring overnight lodging, the event planner may want to investigate how the hotel/facility accommodates individuals with disabilities. Presenters may also require accommodations. Accordingly, the event planner should also communicate with all presenters concerning the possible need for accommodations.