EZpay Administrator Responsibilities

It is the responsibility of the EZpay Administrator to properly enter the EZpay invoice information into the EZpay Interface system. This includes keying the information under the correct supplier and account number(s), including an accurate description of the merchandise or service purchased and entering invoices and amounts accurately.

The EZpay Administrator requests that new suppliers be added to the Supplier List by using the online Supplier Request Form. All necessary information about the Supplier must be complete before the Accounts Payable Office will enter the Supplier into the system.

The EZpay Administrator retains the EZpay back up for five years for auditing purposes. It is up the Administrator to determine how EZpay record retention will be maintained in each department.

If an EZpay check is lost the EZpay Administrator contacts the Accounts Payable Office to request a stop payment.

To void an EZpay check the EZpay Administrator must send the original check with ?VOID? written across the front of the check to the Accounts Payable Office. There is no fee for a void check.

The EZpay Administrator should immediately report any problems or concerns associated with EZpay to the Accounts Payable Manager.

The EZpay Administrator should maintain a supply of Ithaca College Sales Tax Exemption Certificates to distribute to Requisitioners upon their request. Tax exempt forms may be obtained from the Bursar's Office.