EZPay Administrator Responsibilities

It is the responsibility of the EZ Pay Administrator to properly enter the EZ Pay invoice information into the EZ Pay Interface system. This includes keying the information under the correct supplier and account number(s), including an accurate description of the merchandise or service purchased and entering invoices and amounts accurately.

The EZ Pay Administrator requests that new suppliers be added to the Supplier List by using the online Supplier Request Form. All necessary information about the Supplier must be complete before the Accounts Payable Office will enter the Supplier into the system.

The EZ Pay Administrator retains the EZ Pay back up for five years for auditing purposes. It is up the Administrator to determine how EZ Pay record retention will be maintained in each department.

If an EZ Pay check is lost the EZ Pay Administrator contacts the Accounts Payable Office to request a stop payment.

To void an EZ Pay check the EZ Pay Administrator must send the original check with ?VOID? written across the front of the check to the Accounts Payable Office. There is no fee for a void check.

The EZ Pay Administrator should immediately report any problems or concerns associated with EZ Pay to the Accounts Payable Manager.

The EZ Pay Administrator should maintain a supply of Ithaca College Sales Tax Exemption Certificates to distribute to Requisitioners upon their request. Tax exempt forms may be obtained from the Bursar?s Office.