Check Pick Up Policy
Check must be picked up by the requestor at Cashiering Services, located on the 3rd floor in the Campus Center. In other circumstances when another IC employee needs to pick up the check(s) they must have a signed note from the original requestor with a list of what check(s) they are to pick up. If the person picking up the check(s) is a student representative, he/she must have their IC ID in addition to the signed note.
Suppliers that are set up in the system to receive payment via Electronic Fund Transfer (EFT) will not be paid by check unless written authorization to pay by check is received from the supplier.
Use the check hold option only when necessary. Examples include but are not limited to:
- Checks that have documentation that needs to be sent out with the check when mailed.
- Checks that need to be hand delivered to the supplier at the time the service is provided. Immediate payment for services should be the exception not the rule.
Checks marked for HOLD are printed on Mondays, Wednesdays, and Fridays and are available at Cashiering Services for pick up after 11:00 AM on the day they are printed. Checks not picked up on the day they are printed will still be available at Cashiering Services during their normal business hours of 9:00 AM to 4:00 PM Monday through Friday (closed noon to 1:00 PM daily).
Accounts Payable will mail the check to the requestor if the check is not picked up within 7 business days. If the check is no longer needed write void across the front of the check and return it to Accounts Payable immediately.