Check Pick Up Policy

Accounts Payable and EZ Pay checks are cut on Mondays, Wednesdays and Fridays of each week. Once checks are printed they are sent down to the Bursar’s Office window and are ready for pick up after 11:00 a.m. In the event of a holiday, checks will be printed the following day.The person who requested or input the check request should be the one to pick up the check.  In circumstances when another IC staff member needs to pick up the check(s) they must have a signed note from the original requestor with a list of what check(s) they are to pick up.  If the person picking up the check(s) is a student representative, he/she must have his/her IC ID in addition to the signed note. Please check your EZ Pay Payment History to confirm that your check has been printed before you go to the
Bursar’s Office.  If it is marked “PAID”, then a check has been printed.  If it is marked anything other than “PAID” your check has not been printed.  You should review your entry and call the Accounts Payable Office if you have questions.  If your check is not at the window but you show that it has been paid and you have marked the check for “pick up” in the system please contact Karena Shipos at 274-3387 for assistance.

If you have not picked up your A/P or EZ Pay checks within 10 business days your check will come back to the Accounts Payable office. You will be contacted by Karena Shipos to follow up on how to proceed with the check.

Reminders:

When inputting EZ Pay checks, the Parnassus system needs to go through an overnight process to validate your invoice.  Your check will not print until this has taken place.  (i.e. if you’ve input an EZ Pay on Monday, and it has passed all validations, your check will print on Wednesday).

EZ Pay is for invoices $500.00 or less.  Please do not split an invoice over $500.00 into two separate invoices to avoid this regulation.

EZ Pay is NOT to be used to reimburse college employees for travel expenses.