Performing a Budget Transfer

Distribution

Finance Apps Users

Related Procedures

Inquiring on Account Balances

Inquiring on Budget Balances

Ownership

The Functional Lead is responsible for ensuring that this document is necessary and that it reflects actual practice.

Finance Apps
Budget Transfers
Budget Transfer

1. Make sure that "Adjusted Budget" is entered in the Budget field.

2. Enter an appropriate name for this transaction in the Batch Name field.

If you cannot think of an appropriate batch name, try using your user name and date.

3. Click the Budget Organization field in the From section.

The list-of-values for this field should appear.

4. Click the list-of-values button for the Budget Organization field.

The Budget Organizations form will appear.

5. Search for a list of the available Budget Organizations

Type '%' into the Find field.

Click the Find button.

Refer to Using a List-of-Values

6. Choose Unrestricted Operating from the list.

Make sure that you choose Unrestricted Operating from the list and not Unrestricted Operating-BU. Unrestricted Operating-BU is only to be used by the Budget Department.

Click the OK button.

7. Enter the account number that you want to transfer funds from in the Account field in the From section.

8. Click the Budget Organization field in the To section.

The list-of-values for this field should appear.

9. Click the list-of-values button for the Budget Organization field.

The Budget Organizations form will appear.

10. Search for a list of the available Budget Organizations

Type '%' into the Find field.

Click the Find button.

Refer to Using a List-of-Values

11. Choose Unrestricted Operating from the list.

Click the OK button.

12. Enter the account number that you want to transfer funds to in the Account field in the To section.

13. Click the Transfer Amounts button.

The Transfer Amounts form appears.

14. Enter the current period in the Period field.

The easiest way to enter a date in Parnassus is to type the first four characters in the field (for example, 6/03) and tab. The system will fill in the rest of the date and you do not have to choose the correct month from a list.

15. Enter the amount to transfer in the Amount field.

16. Choose File > Save to save the transaction.

Notice the Old Balance and New Balance fields will display the balances of the two accounts before and after the transaction.

17. Choose File > Close to close the form.

The Budget Transfer form will reappear.

If there are more transfers to enter for this batch, goto task #18. Otherwise, goto task #19.

18. Choose File > New to begin a new record for this batch.

Goto task #3.

19. Click the Reserve Funds button in the Budget Transfer form.

Click the Yes button when prompted to confirm the funds reservation.

You should receive a notice that the transfer has passed funds reservation.

20. Close the Budget Transfer form.

After completing budget transfers, Parnassus will launch a concurrent request that will create your budget journal. Once the journal is posted the budget balances will be updated. Journals are typically posted several times each day, however the account balances may not be up-to-date until the next day.

End of activity.

Effective: 3/9/04

Revision: 2