Archiving Information

Academic Affairs

  • Accreditation records for institutional or program accreditation, including but not limited to correspondence, reports, questionnaires, guides and related documents between the college and such accrediting bodies as the Middle States Association of Colleges and Schools or other organizations responsible for accrediting specific programs. Middle States reports are maintained by the Provost’s office and school program accreditation reports by the appropriate dean’s office. (PERMANENT)
  • Academic program proposals including request for approval of changes in program title, HEGIS (Higher Education General Information System -- Federal Code) content, credit hours, curricular content, format, and/or resource commitment
  • For successful registration of program (PERMANENT)
  • For failed proposal (0 after no longer needed)
  • Curriculum/program registration records including approvals from the State University of New York and registration letters from the State Education Department (PERMANENT)
  • Institutional evaluation files including institutional self-study documents sent to State Education Department or other accrediting bodies such as the Middle States Association of Colleges and Schools, reports and determination resulting from on-site visits for evaluation, and also including the college's response (plan or progress report) to deficiencies noted in determination letter (PERMANENT)
  • Chartering documents concerning the college's corporate status and degree-granting authority (PERMANENT)
  • Department educational or academic (course) informational program file
  • Official copy of any literature or other material made available to the public (PERMANENT)
  • File on each instructional course or program (6 years after course or program discontinued)
  • Curriculum and Instruction Development records including but not limited to course worksheets, evaluations, and recommendations (7 years)
  • Course listing created for administrative convenience, containing department list of classes (0 after superseded)
  • Course syllabus (6 years)
  • Grade book or listing including class number and title, location, date and time class meets, student attendance, test grades, and final grade (PERMANENT)
  • List of students majoring in a field of study (0 after superseded)
  • Class schedule including class title, location, dates, and time of meeting (6 years)
  • Final examinations (completed) (1 year)
  • Final examination questions (10 years)
  • Evaluations of course instructor (6 years)