Affirmative Action

• Individual complaint or problem case file involving discrimination, equal employment or sexual harassment (6 years after last entry)
• Summary record for individual case and/or master summary record of all cases (PERMANENT)
• Biannual Federal statistical report (EEO-6 form) relating to ethnic, racial, gender, position, and salary composition of the work force (PERMANENT)
• Search Materials For Faculty And Exempt Searches
• All applications and other pertinent search materials (e.g., rating forms, interview schedules, references, etc.) are destroyed three years from the date the successful applicant is hired or from the date the search is closed if no one is hired. Departmental copies of affirmative action reports are retained separately from the successful applicant's departmental file. (3 years from the date successful applicant is hired or from the date the search is closed)
• The original of the affirmative action report (including attachments such as the ad copy) is retained in the Affirmative Action Office for three years from the date the report is approved. After that time, records are microfilmed and retained permanently. (PERMANENT)
• Search Materials For Non-Exempt Searches
• Departmental offices retain only the successful applicant's application or resume during that person's employment in the department. (3 years from the date successful applicant is hired or from the date the search is closed)
• All materials pertaining to searches for non-exempt employees are retained in the Office of Personnel Services. After that time, materials are reviewed and portions of the materials are retained. (PERMANENT)