Health Services

• Certification records covering review and approval by State or Federal agency or professional review organization, to operate facility or program, to conduct tests, or to perform specified work (7 years after superseded, revoked, or no longer valid)
• Survey, evaluation, and inspection records covering review of health center and programs by State agency or professional review organization, including but not limited to medical care evaluation and similar studies (PERMANENT)
• Master summary record, master index file, or principal register giving basic data on individual patients (PERMANENT)
• Appointment records, including slips, calendar, return cards, and clinic schedules kept by the health center (0 after obsolete)
• Screening and assessment records and referrals, for persons evaluated but not treated by facility or program (3 years)
• Insurance carrier claim records, including but not limited to schedule of payments, copy of claim, listing of invalid or rejected claims, vendor payment list, list of claims submitted for payment, and list of checks received (7 years)
• Insurance and reimbursement related reports, including cost report and certified uniform financial or statistical report, and all necessary supporting documentation (9 years)
• Standard procedures and medical protocols (PERMANENT)
• Census record of student patients (10 years)
• Proof of immunization records (10 years)
• Student health service case record (6 years after last entry)
• Student consent forms (6 years after last entry)
• Athletic health information report determining student eligibility to participate in campus sports activities (6 years)