Law-Enforcement

• Blotter (desk record book) containing chronological record of campus safety office activities (PERMANENT)
• Warrant execution and subpoena or summons service records
• Original signature copies of arrest and other warrants executed by the campus safety office (5 years after warrant executed or recalled)
• Other warrant related records, including copies without original signatures and warrant control records (5 years after date of most recent entry in record)
• Copies of subpoenas and summonses, and records of their service (2 years)
• Case investigation record, including but not limited to complaint, investigation report, arrest report, property record, and disposition of the case.
• When offense involved was a Class A felony or arson (PERMANENT)
• When offense involved was a crime (misdemeanor or felony), except Class A felony or arson (10 years after case closed)
• When offense involved was a violation or traffic infraction (1 year after case closed)
• When investigation reveals no offense has been committed by adult (3 years)
• When individual involved was a juvenile and no arrest was made, or no offense was committed (1 year after individual attains age 18)
• Individual identification file, including but not limited to fingerprint cards, photographs, record sheets from other agencies, local arrest and disposition records, and miscellaneous reports
• When offense involved was a crime (misdemeanor or felony) (5 years after)
  • NOTE: Records created before establishment of the D.C.J.S. statewide automated identification system in 1966 are not duplicated at the State level, and it is suggested they be retained permanently (Death of individual, or 0 after individual attains age 80, whichever is shorter)
  • When offense involved was a violation or traffic infraction 5 years Law enforcement reports Daily activity, daily communications or other routine internal reports of law enforcement activity (6 years)
  • Uniform Crime Reports submitted to State Division of Criminal Justice Services (1 year)
  • Alcoholic beverage establishment sale and use reports, including checks of ABC violations (5 years)