Legal Counsel's Office

• Legal case file, including logs, complaints, court orders, motions, notes, briefs and closing sheets
• Significant cases which have importance or which set legal precedents (PERMANENT)
• Routine cases (6 years after case closed, or 3 years after any minor involved attains age 18, whichever is later)
• Legal brief file ("brief bank") containing duplicate copies of legal briefs from case files, retained separately for future reference (0 after no longer needed)
• Legal case log giving chronological listing of cases (6 years after close of all cases listed)
• Legal case index, including notations on activities related to case (PERMANENT)
• Subject file assembled and kept for reference purposes (0 after no longer needed)
• Individual complaint or problem case file of human rights, economic opportunity, equal employment, community relations or similar agency
• For case handled at local level (includes cases referred to New York State Division of Human Rights but returned to local agency for adjudication). (20 years after last entry)
• Summary record for individual case and/or master summary record of all cases (PERMANENT)
• Board of Trustees minutes and other materials pertaining to the Board of Trustees are maintained permanently by the secretary to the Board of Trustees. (PERMANENT)