Personnel

• Personnel records of employees (includes exempt and non-exempt staff)
• After staff member has left the College, files are transferred to the Office of Human Resources (6 months after departure)
• Master summary record from personnel case file (PERMANENT)
• Personnel case file materials, except summary information record, and including but not limited to application for employment, resume, report of personnel change, evaluation, notice of resignation or termination, and correspondence (10 years after termination of employment)
• Investigative records and disciplinary proceedings, including but not limited to statement of charge, transcript of hearing, notice of decision, letter of termination or resignation, letter of reinstatement, record of appeal procedure, and correspondence (3 years after final decision rendered)
• Employee's time records covering leave, absences, hours worked and scheduling, and including but not limited to employee's time cards or sheets, request for change of work schedule, vacation schedule, report of absence and request for leave without pay (6 years)
• Administrative organization chart and related records showing administrative and supervisory organization (PERMANENT)
• Health and life insurance records
• For employee with no dependent survivor (3 years after termination of employee's coverage)
• For employee with dependent survivor (3 years after termination of dependent survivor's coverage)
• Claim for benefits (copy, where original is submitted directly by employee) (1 year)
• Health and life insurance coverage reports (6 years)
• Declination statement filed by employee (0 after separation from service)
• Unemployment insurance records Claim filed by employee, when claim is approved (6 years after final payment)
• Claim filed by employee, when claim is disqualified (3 years after filing)
• Claim payment reports (6 years)
• Personnel records of faculty After a faculty member has left the College, all files will be transferred to the Office of the Provost (6 months after departure)
• Master summary records from personnel file (PERMANENT)
• Personnel case file materials, except summary information record, and including but not limited to application for employment, resume, report of personnel change, evaluation, notice of resignation or termination, and correspondence (10 years after termination of employment)
• Personnel Action Forms (PAFs) Department maintenance of PAFs (1 year)
• Office of Human Resources maintenance of PAFs (10 years)