Purchasing

• Purchase order or purchase requisition, or similar record, used to submit purchase requirement or obtain materials, supplies, or services (3 years)
• Purchasing file, including but not limited to bid (successful, unsuccessful), contract and specifications for purchase of materials, supplies and services not connected with capital construction (3 years)
• Vendor file, including but not limited to list of vendors doing business with the college, vendor evaluation forms, price lists or other information received from vendors (0 after obsolete)
• Performance guarantee or written warranty for products or similar record (6 years after expiration)
• Invoice, statement or similar notification by vendor of supplies, materials, or equipment sent (6 years)
• Invoice register, or similar record used to list invoices (1 year after last entry)
• Packing slip, shipping ticket, copy of bill of lading or similar record used to verify receipt of materials or supplies (6 years)
• List or abstract of purchase orders, claims or contracts (6 years)
• Standing order file, used for purchase of materials and supplies which are received on a regular basis (6 years)