Parnassus

User Guides

Financial Services has created documentation to help you navigate and understand the Financials portion of Parnassus. Below are descriptions of typical Financial responsibilities; user guides and more detailed information about each of these areas can be found to the left.

Finance Apps -consists of account inquiry, reports, budget transfers, updating credit card transactions. Please see the separate user guides on the right for each topic.

  1. Account Inquiry - access and view funds available, account information, and financial reports
  2. Budget Transfers - moves budget funds from one account to another
  3. Credit Card Transactions - update and approve credit card transactions for designated cardholders

For access to the Finance Apps responsibility, it is required that you complete Navigation, Account Inquiry/Reports, and EZpay/Credit Card Transactions training sessions.
 

Account Inquiry (only) - access and view funds available, account information, and financial reports.
For access to the Account Inquiry responsibility, Navigation and Account Inquiry/Reports training sessions are suggested.


EZpay - process to pay for items under $1000.
For access to the EZpay responsibility, Navigation, Account Inquiry/Reports, and EZpay/Credit Card Transactions training sessions are required. Please review the EZpay policy on the Accounts Payable page.
 

iProcurement - process to create a Requisition for a Purchase Order. For access to iProcurement responsibility, Navigation, Account Inquiry/Reports, and iProcurement training sessions are required.

Before starting the requisition process…

  • You must have access to the iProcurement responsibility
  • You must have access to the accounts and subcodes being used
  • Check Available Funds to ensure sufficient funding
  • Check supplier and correct address are in supplier list
  • To add new supplier or update incorrect address go to Accounts Payable forms

iProcurement Process Overview

  1. Familiar yourself with Ithaca College Purchasing Policies and Procedures.
  2. Create an iProcurement requisition for ordering or paying for goods or services.
  3. Fax supporting quotes, sole source justification form, or copies of invoices ($2000 and over) to the Purchasing Department.
  4. A purchase order will be created, printed and faxed to the supplier.
  5. Complete the receiving process in iProcurement when goods/or services are received or completed.
  6. Fax invoices or documentation to Accounts Payable with the Purchase Order Number.
  7. Accounts Payable will process the payment and mail the check to the supplier unless special instructions are provided for “holding the check” for pickup.
  8. Contact the Purchasing Department with any questions.