Travel Services

Welcome to Ithaca College Travel Services

These pages are designed to provide you with information regarding Ithaca College Business Travel. Please direct any travel-related questions to Tami Hastings.

Below is an overview of the travel process for Faculty and Staff at Ithaca College. 

1. Familiarize yourself with Ithaca College Travel Policies and Procedures.
2. Complete a Travel Authorization Form.
3. Supervisors must approve the Travel Authorization Form.  
4. Give the completed and approved Travel Authorization Form to your Departmental Administrator to keep on file while you travel.
5. Determine payment options for your travel expenses such as conference registration, airfare, lodging, etc.
6. Ithaca College offers the following payment options: Ithaca College Travel Card, Direct Deposit/EFT, Paper Check, Wire Transfer, and Travelers Checks. See the Payment Options page for further details. Most payment methods require approval and processing time. Please plan accordingly. 
7. Ithaca College is tax exempt in many states; when applicable provide the vendors with the Ithaca College tax exempt form(s) when making reservations or while traveling. See the Tax Exempt form on our Forms page.
8. Save all receipts during your trip. These receipts will need to be included with your Expense Report form. 
9. After your return from your trip, complete and submit an Expense Report Form for approval by your Chair, Director, Dean, etc as appropriate. Forward the approved form and receipts to the Travel Office. (See the Forms page for a description of this form).

ATTENTION: In order to comply with Internal Revenue Service regulations, Ithaca College employees must reconcile College travel expenses, on an Ithaca College Travel Expense Form within 60 days of the date of return from the trip. Failure to perform this reconciliation within the 60 day time period will result in any College funds disbursed for trip related expenses being treated as taxable wages paid to the employee and subject to Federal and State Income Tax, Social Security and Medicare withholdings. Any College related travel expenses incurred using personal funds will be ineligible for reimbursement after 60 days.Obtain your supervisor's approval and give the completed, approved Travel Authorization form to your Departmental Administrator to keep on file while you travel. Reimbursements will be made on the basis of approved expense reports only.