How to Enter Paid Time Away in Employee Self-Service for Exempt Employees

Scope

This procedure covers the use of IC Employee Self-Service to create a timecard for Paid Time Away (PTA) to be paid.

Distribution

Exempt IC Employee Self-Service User^*

Ownership

The Payroll Manager [dveres@ithaca.edu] is responsible for ensuring that this document is necessary and that it reflects actual practice.

Activity Preface

This activity is performed whenever an exempt (salaried) employee needs to record hours to be paid as Paid Time Away on the online timecard.

The job title Exempt Employee refers to:

• Exempt IC Employee Self-Service User

Exempt Employee

1.   Access Self-Service

Refer to Accessing Employee Self-Service [NAVHRI01]

2.   Select “Self Service Time”.

3.   Select “Time Entry”.

4.   Click on the [Create Timecard] button.

5.   Choose a Period from the drop down list.

The Period should have defaulted to the current pay period.

6.   Choose an “Hours Type” for the first blank line of the timecard.

There are 3 hours types to choose from. If you have any questions about how to enter time, especially overtime, please call HR at 607-274-3245.

• “Sick” is for Sick hours off to be paid.
• “Vacation” is for Vacation hours off to be paid.
• “Personal” is for Personal hours off to be paid.

7.   Enter the hours for paid time away.

If you need more lines for more “Hours Types”, goto task #8. Otherwise, goto task #9.

8.   Click on the [Add Another Row] button.

Goto task #6

9. Decide if you are ready to submit you time card. Once it is submitted you will be unable to edit it, so do not submit your timecard until it is complete for the pay period.

If you want to submit your timecard now, goto task #11. Otherwise, goto task #10.

10. Click on the [Save] button.

Your timecard in now saved. You can return to your time card and edit later.

Goto task #14 if you are done editing and wish to return later to submit.

11. Click on the [Continue] button. You will receive a review page. Review your time for completeness and accuracy.

If there is an error on the review page, goto task #13. Otherwise, goto task #14.

12. Click the [Back] button. You will return to the edit page.

Goto task #6

13. Click the [Submit] button. You will receive a confirmation message that your time has been submitted.

14. Click on the “Logout” link and close your browser to protect your information.

End of activity.

 Copyright © 1997, 2008. All rights reserved.

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