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Scope

This procedure covers the use of IC Employee Self-Service to create a timecard for hours to be paid.

Distribution

Non-Exempt IC Employee Self-Service User^*

Ownership

The Payroll Manager [dveres@ithaca.edu] is responsible for ensuring that this document is necessary and that it reflects actual practice.

ActivityPreface

This activity is performed whenever a non-exempt (hourly) employee needs to record hours worked or to be paid as Paid Time Away on the online timecard.

The job title Non-Exempt Employee refers to:

• Non-Exempt IC Employee Self-Service User

Non-Exempt Employee

1.   Access Self-Service

Refer to Accessing Employee Self-Service [NAVHRI01]

2.   Select “Self Service Time”.

3.   Select “Time Entry”.

4.   Click on the [Create Timecard] button.

5.   Choose a Period from the drop down list.

The Period should have defaulted to this week, if you have not yet entered time.

6.   Choose an “Hours Type” for the first blank line of the timecard.

There are 9 hours types to choose from; the numbers at the start of each “Hours Type” are for sorting purposes ONLY. If you have any questions about how to enter time, especially overtime, please call HR at 607-274-3245.

• “1 Hours Worked” is for hours worked to be paid as base pay
• “2 Overtime @ 1” is for hours worked over your regularly scheduled hours (but under 40 hours) in a week to be paid at straight time.
• “3 Overtime @ 1.5” is for hours worked over 40 hours in a week to be paid at time-and-a-half.
• “4 Sick” is for Sick hours off to be paid.
• “5 Vacation” is for Vacation hours off to be paid.
• “6 Personal” is for Personal hours off to be paid.
• “7 Holiday” is for Holiday hours off to be paid.
• “8 Bereavement” is for Bereavement hours off to be paid.
• “9 Jury” is for Jury Duty hours off to be paid.

7.   Ignore the “Cost Center” column.

8.   Enter the hours you worked on the day(s) you worked.

If you need more lines for more “Hours Types”, goto task #9. Otherwise, goto task #10.

9.   Click on the [Add Another Row] button.

Goto task #6

10. Decide if you are ready to submit you time card. Once it is submitted you will be unable to edit it, so do not submit your timecard until it is complete for the week.

If you want to submit your timecard now, goto task #12. Otherwise, goto task #11.

11. Click on the [Save] button.

Your timecard in now saved. You can return to your time card and edit later.

Goto task #15

12. Click on the [Continue] button. You will receive a review page. Review your time for completeness and accuracy.

If there isan error on the review page, goto task #13. Otherwise, goto task #14.

13. Click the [Back] button. You will return to the edit page.

Goto task #6

14. Click the [Submit] button. You will receive a confirmation message that your time has been submitted.

15. Click on the “Logout” link and close your browser to protect your information.

End of activity.

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