Faculty Recruitment Guidelines

DATE: September 22, 2009
 

Once again, here are guidelines that may serve as a helpful reminder to you about faculty recruitment procedures.

1. For full-time continuing positions, the usual practice is to bring in three candidates for interviews. (Please note that best practice discourages “courtesy” interviews.) If you wish to have either fewer or more candidates, please discuss with me. All final candidates should be brought to campus for a one-and-half day to two-day visit. Use your discretion here since a candidate may not need to stay over two nights. The candidates will be reimbursed for their expenses when they submit all receipts; we do not pay for spouses. Prior to arranging travel through one of our travel agents, please check my calendar for availability; contact Lynda Walters at 607-274-3533. (NB: I meet with candidates for NTEN or tenure-eligible positions only.) If the candidate is flying, you should contact Baker Travel (607-272-2537) or AAA Travel, formerly Stone Travel (607-257-2515). These agencies will work with you to get the best airfare possible. In addition, for those candidates who are within a 250-mile radius, we are requiring them to drive to campus for their interview; we will reimburse for mileage at $.55 per mile.
    
2. When you extend the invitation to candidates to visit campus, please ask them to arrange for an official transcript showing the terminal degree to be sent to Lynda Walters in the Dean’s Office. You may conduct the campus visit without our having received the transcript, but please know that you will not be able to make an official offer if we have not received it.
    
3. During the time the candidate is on campus, he/she should meet with members of the department, the search committee as a group, have an open session with students or make a class presentation or presentation of scholarship or research or creative work, and meet with me. The candidate should be given a planned schedule of events during his/her first few hours in Ithaca, if not in advance. All candidates should be informed that discussion regarding salary and benefits will be conducted at their meeting with me.
    
4. Please remember the College policy on dining—no more than two IC representatives at any given meal. Dinners are not to exceed $125.00 including food, drinks and tip; most dinners should be well below this maximum amount. All meal expenses can be charged to your department using the Ithaca College Corporate Card (formerly known as the IC Travel Card). If you will be using a personal credit card and seeking reimbursement, please remember to present a tax-exempt form at the time of payment. A number of restaurants in the area have direct billing arrangements with the College; check in advance to see if the restaurant you’ll be going to does. To use the direct bill option, authorized department personnel should request direct billing at the time a reservation is made. You should provide the restaurant with your name and department and the name of the individual who will be authorized to sign at the end of the meal. In all cases, please remember to submit the receipt, along with the name of the candidate, to your administrative assistant.
    
5. If you or your colleagues are going to a conference to interview prospective candidates, please review plans with me. Please submit your travel expense report to your administrative assistant promptly upon your return to campus. Thirty dollars ($30) per day is the guideline for meals.
    
6. For your information and use, please consult the Ithaca College Search and Selection materials.

If you have any questions about these procedures, please contact Leslie Lewis. Thank you for your cooperation.