IABC/Ithaca College Chapter

Executive Board Minutes

March 19, 2009 – 7 PM

Attending: Sara, Lauren, Daniel, Katelynn, Zena, Sam, Alua

I.      Introductions

A.      Alua’s first meeting

      1.      Heather is observing

      2.      Alua’s project: A communication project with IABC on how

student organizations impact the campus community; will

work on a promotional campaign

II.     Katelynn / Treasury

A.    Treasury is empty

B.    Sara and Katelynn are working on a financial plan and are trying to get money from SGA and academic departments

C.   Fundraising ideas

1.            Auction off senior parking spots

2.            Katelynn: Sell T-shirts from Tshirtland.com

3.            Lauren: Nothing on IABC website to sell

4.            Sara will e-mail IABC contact about pencils or pens

III.   Daniel / Secretarial

A.       New officer agreement

B.      Working with Sarah Hathaway as IABC representative for Strat

Comm banquet

IV.  Lauren & Zena / Membership

A.    Lauren e-mailed Dr. Rosenthal about IABC working with the Business School or SIE

B.    Georgia IABC did mentoring/tutoring program with local high school – possible activity to pursue

C.   Zena had Melissa Gattine put IABC on Park activities and organizations sheet for Ithaca Today prospective students and incoming Park freshmen

D.   Zena got a table at Ithaca Today (4/4)

1.            Lauren will help make a banner

2.            Meet Wednesday at 7p to work on materials in the grad

lounge (need tagboard and marker)

3.            Alua volunteers to work the table

V.    Sam / Communications

A.    Sam is in charge of Facebook presence; Alua wil help

B.    Idea: co-sponsor benefit concert with Shannon Archer next year

VI.  IABC Activities

A.    Possible seminar on how organizations recruit

B.    Promotional project: make communications plans for nonprofits

VII. Sara / President

A.    Passed out officer description sheets

B.    Daniel and Sara will try and develop ICLink more

C.   Diane might help us recruit speakers with little or no cost

D.   Proposal: To create loyalty among members, develop committees

E.    Sara encourages having the board set up for the fall:

1.            Daniel is president 09-10

2.            Lauren’s open position

3.            Joyeta still interested in staying involved

4.            Kelsey will likely remain VP           

F.    Sara has offer position information sheets for next year

1.            All exec board members should have officer folders

2.            Master copy with all information

3.            Everyone should do it by the end of the semester

Meeting adjourned at 7:47 PM. Next executive board meeting March 30, 2009, at 6:45 PM in the grad lounge.

 IABC/Ithaca College Chapter

Executive Board Meeting

February 16, 2009 – 7 PM

Attending: Sara, Lauren, Daniel, Sam, Jackie, Kelsey, Katelyn, Zena

I.      Club Events & Activities

A.      Sharon Armstrong audio conference

      1. Can do with either private session or MP3

      2. Stratcomm department might be able to help out on cost

B.      Volunteer with local agencies

      1. Kelsey: Teach Internet at Longview

      2. Lauren: Teach media literacy, resume building at public library

      3. Workforce, United Way, Tompkins Learning Partners

C.      Jackie: Stay-awake-athon

D.      Workshops

      1. Lauren: Workshop with Eloise on internships

      2. Daniel: Session on on-the-job etiquette

E.      Plug IABC events in classes

F.      Zena: Piggyback on other groups’ projects

      1. Lauren: Sigma Iota Epsilon

II.     Strat Comm Banquet

A.    Annual department banquet in April

B.    Sarah Hathaway will work with us for IABC’s contributions

III.   Recruitment

A.       Sam: Promotional party at Micawbers

      1. Money issues

      2. Legality issues

B. Plug IABC and have them e-mail Lauren/Zena with contact info to

be added to registry

IV.  Fundraising

A.       Lauren will look around website store for ideas

B.      Daniel: chapter dues?

      1. Sara: Too much right now

C.      Zena: Rush Night, more tabling

D. Jackie: T-shirt sale

      1. Sam: white or blue is best

      2. Katelyn will look into purchasing shirts

V.    Other Issues

A.    Daniel is looking into getting New Officer Agreement forms

B.    Updating ICLink

Meeting adjourned at 7:44 PM. Next executive meeting March 19, 2009.

IABC/Ithaca College Chapter

Informational Meeting and Board Elections

February 2, 2009 – 7 PM

Attending: Sara, Daniel, Kelsey, Lauren, Katelyn, Zena, Devon, Lauren, George, Heather, Eric

I.      Informational Meeting

A.      Sara opens meeting

B.      Lauren synopsizes IABC

C.      Sara details open officer positions

II.     Elections for Board Vacancies

A.      Director of Communications: Sam Hardy

B.      Co-Director of Membership: Zena Patel

C.      Treasurer: Katelyn Brickhouse

D.      Directors of Events: Jackie Dong and Alua Satybaldina

III.   Semester Goals

A.       Recruitment

B.      Throw events (both informational and fun)

Meeting adjourned at 7:42 PM. Next executive meeting February 16, 2009.

January 22, 2009 - 5:45 PM

Attending: Sara, Daniel, Lauren, Sarah

I.      Review Board Contact Information

II.     Board Meetings Schedule

A.      Mondays at 7 p.m., every two weeks

B.      Tie full group meetings with e-board meetings

C.      Lauren will book a room for next meeting on Feb. 2

III.   Recruitment

A.       Major focus of the semester

B.      Fun events

1.      Daniel: End-of-semester picnic or barbeque

2.      Sarah: It’s difficult to ask for $40 for membership

3.       Daniel: Offer services to Ithaca community

          4.       Sara: Will explore connection with Habitat for Humanity

C.      Filling open officer slots

 1.      Joyeta is in Los Angeles this semester, Rachel and Rebecca stepped down, Kelsey will step into VP position

 2.      Feb. 2 meeting, advertised at Seidman event

           3.      Sara will introduce open positions (co-treasurer, co-director of membership, director of communications)

4.      Alex can maybe fill a slot           

D.      Focus recruiting both Park and Business School students

E.       Lauren will check for older poster templates for making recruitment

flyers

IV.  Treasury

A.      Sara will try to find out how much money we have

B.      Joyeta is in L.A. for the semester so we will pursue a co-treasurer

V.    Steve Seidman Lecture

A.      Sara will look at budget for food or gift possibilities

B.      Officers should arrive by 7:15 p.m.

C.      Profs. Seidman and Kalman have both sent out promotional e-mails

D.      Sara will speak to Diane about introducing Seidman

E.      Lauren will speak about joining IABC at the event

F.      Sarah and Kelsey can do a Facebook event; other message

venues include Intercom, e-Vents and All Things Park

G.   We will send out mass message to the IABC/IC Chapter Facebook

                        group

VI.  Events

A.      Seminars

         1.      Sara: Negotiating seminar

         2.      Sarah: Monthly seminars on writing resumes and cover letters, social networking sites

A.    Conferences

1.        Sara: Sharon Armstrong audio conference on interviewing tactics for only $29

2.            IABC conference in San Francisco in June 2009

3.           ISPI (International Society for Performance Improvement) conference in Orlando April 19-22

Meeting adjourned at 6:48 PM. Next executive meeting February 2, 2009.

October 2, 2008 - 7 PM

Attending: Diane, Jessica, Sarah, Sara, Chelsea, Daniel and Joyeta

I.      Introductions

II.    Events

A.    Roger D’Aprix – November 20, 7:30-8:30 PM

1.    Employee communications expert & consultant

2.    Former VP of Communications at Xerox

3.    New book, The Credible Company: Communicating with a Skeptical Workforce, about trust in organizations and ethicality in leadership

4.    Room has been reserved, Diane will reserve him a hotel room

5.    Dinner with e-board and D’Aprix before event

6.    Maybe light refreshments

7.    Promotion

a.     Communications and business students

b.    Posters

c.     Melissa Gattine can promote to PRSA

B.    Upcoming Event Brainstorm

1.    Joyeta: Hot chocolate social

2.    Sara: Pumpkin carving in the pub

3.    Chelsea: Giveaways help

        a.  Janna White at IABC headquarters may have materials

4.    Jessica: Steve Seidman lecture on his new book

a.    Maybe Taughannock Falls room

III.  IABC National Student Conference – October 12-14, Hartford, CT

A.    First IABC student conference

B.    Seidman and Lynch willing to provide funding

C.   Advertising

1.    Official template available for posters

2.    Seidman’s mass e-mails

3.    Facebook event

IV.  Funding

A.    SGA, SAB, RHA all have money available

B.    D’Aprix event paid by department

C.   College might match fundraising efforts

V.    IABC/IC Marketing

A.    Sara: Get business school involved

1.    Talk to professors and classmates in the business school

2.    Advertising on business and communication school LCD screens

B.    Joyeta: Chapter for the LA program

Meeting adjourned at 7:38 PM. Next executive meeting TBD.