Driving Record Check for College Vehicle Use

09/03/2004

Contributed by Kristine Slaght

Faculty and staff who intend to drive College-owned or rented vehicles need their driving record checked once every two academic years.

However, students must submit a form annually (once every 12 months). Departments employing student drivers should be sure that students are 21 years of age and that they submit the driver information form for approval prior to allowing them to drive.

The Office of Risk Management will notify employees by September 10 via e-mail or campus mail only if they need to renew their driver information for the academic year (9/1/04-8/31/05). If you submitted a form during the 2003-4 academic year, you will not receive the reminder notification, as you are automatically approved to drive for another academic year. If you have never submitted a form and expect to drive a College-owned or rented vehicle, you must initiate the process by downloading a PDF form from the Risk management website (select Motor Vehicle Record under Forms). Otherwise, you will not be allowed to drive a College vehicle. Submit the form to risk management on the third floor of Job Hall.

Office of Risk Management -- Forms

The form is used to process your driver record through respective departments of motor vehicles. The record will indicate driver violations, if any, and the number of points assigned by the College's insurance company. Individuals whose records show unacceptable risk will not be permitted to drive College-owned or rented vehicles. Criteria for revoking College driving privileges are as follows:

Because of the high volume processed through state motor vehicle departments, incomplete forms will only serve to lengthen the timeline. Forms are processed on a first-come, first-served basis, and no one may drive College vehicles prior to final approval. Plan on 14 business days as the typical length of time from the date the risk management office receives your form to its receipt of your department of motor vehicles report.

Only those drivers whose records do not meet the required standards will be notified. All individual motor vehicle records are considered confidential and will only be released on an as- needed basis, i.e. to a supervisor. Again, let me be clear that no one will be permitted to drive a College-owned or rented vehicle unless she or he has an acceptable driver record as defined in this program.

Thank you for your cooperation. If you have any questions, please call risk management at 274-3285 or e-mail Kris Slaght.

Contributed by Gladys Ward, Risk Manager

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