Intra-Campus/Departmental Envelopes

08/15/2006

Contributed by Karen Serbonich

Intra-campus/departmental envelopes (manila-colored letter and flat size envelopes) are purchased by General Services for sending documents between campus departments because of their ability to be reused numerous times. Five thousand envelopes are purchased annually allowing for up to 48 transactions per envelope between departments, which supports the Collegeís sustainability initiative. They can be ordered through the Print Shop online catalog with no charge to departments. It is important when sending these envelopes to include the department name of the recipient on the appropriate line instead of their office location.

When these envelopes are used to send information to students, their reuse usually ends. Mail room student workers find them discarded in the trash. Additionally, when the address is incorrect and the envelope is returned to the Mail Center, time must be spent opening the envelope to determine the sender. Sometimes the contents do not provide that information and we are unable to deliver it to the student or return it to the sending department. To address this issue, starting this fall the Mail Center will collect mail that is addressed to students at their residence hall address only if it is enclosed in an envelope or as a tri-fold paper that identifies the senderís department. We will not accept intra departmental envelopes addressed to students. Modifying our process in this manner should improve the timeliness and efficiency of delivering internal mail to students.

Your cooperation with this new process is appreciated. Please contact 4-3332 or 4-1763 if you have other questions.

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