Whalen Room Sign-Out Procedure

Signing out rooms in the Whalen Center

  • You are encouraged to check room availability and request room reservations online.
  • You however are not required to do so; Erik Kibelsbeck can continue to provide the personalized service offered in the past. 
  • This page is designed to make you aware of parameters, essential information, and how to actually use the system, called 25Live.


  • This system still requires all requests to be confirmed (or adjusted/denied) by the facility manager. 
  • You do not have a room reserved until you have an emailed confirmation.
  • Requests are only seen by the facility manager Mondays through Fridays 8 a.m. - 3 p.m.  Thus, requests made (for example) on a Saturday for the next day cannot be seen in time to be confirmed.
  • It is also strongly recommended that requests on weekdays are in 24 hours ahead; requests put in at 10 a.m. for 1 p.m. the same day are not guaranteed to be seen in time. 
  • If you fully put in a request and do not get a response within a reasonable amount of time and you suspect that the request has not been received, contact Erik Kibelsbeck.


  • Recitals and concerts will be scheduled by the concert/facility manager as in the past.  
  • Dress rehearsals for recitals: you can check the availability of the hall and request the appropriate number of hours for your dress rehearsal.
    • You should complete this step by three weeks prior to your desired date(s). 
    • Please do not request the space until you are certain it’s a time that will work for all involved.
  • General room bookings (sectionals, chamber music, rehearsals, meetings, etc.!)
    • We will all need to be considerate in requesting rooms that are in demand.
    • Just for example, a string quartet should request a second floor classroom for a rehearsal rather than 3302, even though 3302 is bigger, since a group that needs a grand piano could need 3302.
    • Sound bleed can also be an issue that must be considered.  
    • Please be understanding if you’re asked to switch your booking to a different room. 
  • Booking changes:  If you have a booking in place, especially a weekly one, that you no longer need, please either use the system yourself to cancel it or advise Erik Kibelsbeck. 
  • Weekend bookings:  
    • Please have all weekend booking requests in by noon Fridays.
    • From 7 p.m. Friday to midnight Sunday, the AMP on duty has the official schedule.

Reminder: rooms should be left neat when you leave; sometimes this means better than you found it. Always assume that the next thing in there is a class.

  • Times between “hours”:  
    • Note that bookings follow the class schedule, even if listed as a full hour
    • On MWF:  a “10 a.m.” booking is really 10 a.m. - 10:50 a.m..  
    • On TR the morning room bookings run from X:50 through (X+1):40 and afternoon bookings run from X:05-X:55.


  • If you don’t see a room listed, it’s likely because it normally can’t be reserved. Contact Erik Kibelsbeck with any questions.
  • 1207 cannot be signed out ordinarily except by music education organizations. 
  • 3311, the conference room, cannot be signed out for rehearsals.
  • Ford/Hockett/Nabenhauer are primarily signed out for dress rehearsals, other uses are at the facility manager's discretion.

Please address any questions not covered above to Erik Kibelsbeck

School of Music  ·  3322 Whalen Center  ·  Ithaca College  ·  Ithaca, NY 14850  ·  (607) 274-3171  ·  Full Directory Listing