Frequently Asked Questions*
DO NOT PURCHASE ITEMS BEFORE OBTAINING APPROVAL.
Where can I find the funding application?
You can find the application on the Office of State Grants page: /osg/docs/. The document is called “2013-2014 Funding Application" in PDF or WORD VERSION. Be sure to also read the document “Funding Request Directions”.
What opportunities can I request funding for?
Funding is available for but not limited to:
- Experiential learning (OSG Presentation) that supports graduate school entry
- Internship/Research/Job Shadowing Stipend
- Kaplan Test Preparation Course Fee Graduate Exam Fee (i.e., GRE, MCAT, LSAT, GMAT)
- Professional Memberships (i.e., APA, NABA, APTA, NCSM)
- Graduate School Visits/Application Fee
- Conference travel and fee(s)
What documents do I need in order to receive funding for an internship?
In order to be considered for funding the following is required:
- Acceptance notification or approval by site supervisor (or someone in their office who can verify)
- Length of this experience or participation dates (including how many hours [estimated] will be completed)
- List of non-clerical duties you will be performing or description of observation (i.e., job shadowing)
- How this experience will enhance of improve your entry into a graduate program or STEM field/profession
- If applicable, details of any monetary compensation provided for completing this experience
What steps do I need to take to receive funding for a Kaplan course?
Once a funding application is submitted and permission from the OSG Director is obtained the following steps should be taken:
- Contact the Kaplan Education Center (email firstname.lastname@example.org) – carbon copy email@example.com
- Inform Kaplan of your CSTEM/HEOP participation (see Kaplan fees: /osg/docs/kaplan_fees/)
- Deposit may be paid by HEOP/CSTEM. You may be responsible for any remaining fees
- You will receive notification by me to enroll and the payment terms will be included
How far in advance should I submit my funding application?
NOTE: Applications missing support documents will be considered incomplete and will not be reviewed until all required documents are received. If complete, your application materials will be reviewed typically within 10 - 15 business days. You will be notified via email when your application is approved or denied.
It is strongly suggested that you submit the Funding Request Form 4-6 weeks in advance of the applicable start date.
Since funding applications are typically processed within 10-15 business days, applications and support documents/emails should be submitted 30-60 days prior to the start of your experience. Incomplete applications (includes support documents) delay review and approval.
Can I receive funding for a winter or summer course?
Students typically do NOT receive funding for winter or summer courses. Funding is extremely limited. All OSG participants must consult with Julie-Hickman-Godoy about your financial aid/funding options before you submit a funding request form to OSG for courses study or abroad-related opportunities. You must secure notification/documentation that you will/will not receive funding via Julie Hickman-Godoy in Student Financial Services.
Read Summer Aid.
Can I receive funding for Studying abroad?
In most cases, yes; however, it depends on your financial needs. Please consult with Julie-Hickman-Godoy in Student Financial Services (SFS) about your financial aid/funding options before you submit a funding request form to OSG for study abroad-related opportunities. An email from Julie to support your request will be needed. If you have any questions regarding funding for study abroad opportunities, please visit: /osg/studyabroad/.
What is the difference between internships, externships, fellowships and apprenticeships?
Externships are short-term (one to two days), offer no pay or academic credit. They generally involve shadowing a professional through a normal day’s activities and may include informational interviews, a tour of the facility and participation in actual office projects.
Internships are longer term (a semester or summer), may involve pay or academic credit and support an organizations work function. http://career.uark.edu/students/externships.aspx
Fellowships are structured to provide significant work experiences and fellows are often expected to take on a great deal of responsibility quickly. Training for fellowships can include academic seminars to develop frameworks and apply theory, in-depth research and analysis of a particular issue area and a broad curriculum of skills development: leadership, community organizing, public speaking, grant writing, media relation. https://career.berkeley.edu/Infolab/Fellow.stm
An apprenticeship is a combination of on-the-job training and related classroom instruction under the supervision of professional in which workers learn the practical and theoretical aspects of a highly skilled occupation. http://www.lni.wa.gov/TradesLicensing/Apprenticeship/About/WhatIs/default.asp
Travel-related: For study abroad and international travel, DO NOT submit the Travel Authorization Form (TAF) to Travel Services. Submit the TAF to OSG only.
* While we have strived to answer FAQs, feel free to contact OSG or SFS for additional clarification. The information contained herein or its applicable webpages are subject to change without prior notice. This information is solely used as a guide or practice for funding application submissions.
DO NOT PURCHASE ITEMS BEFORE OBTAINING APPROVAL.