1.6 Internal Governance

1.6.2 All-College Governance Standing Committees

Approved by the Ithaca College Board of Trustees on October 12, 2012 and May 18, 2013.


1.6.2.1 Authority and Responsibilities

Standing committees are not executive, legislative, or judicial bodies, except in certain specifically stated cases. They are investigative, deliberative and advisory bodies that report their findings or make their recommendations to the appropriate officer of the College after consultation with the College community. Other groups or individuals may choose to forward their comments on the report or recommendation of a standing committee to the appropriate officer of the College.

Recommendations of standing committees shall become effective when either the president or Board of Trustees, whichever is designated, approves them on the recommendation of the officer to whom the committee reports.


1.6.2.2 Procedures

Unless specifically designated herein, the committee chairperson shall be elected by the committee annually. Also, unless its description states otherwise, the committee may opt to reelect its chairperson, but only by a formal vote.

Standing committees shall determine their own operating procedures in accordance with College policies.


1.6.2.3 Minutes

Minutes of committee meetings shall regularly list by name the members present and absent. Each committee shall routinely send its minutes, or a report of its activities, to the administrator who bears primary responsibility for the area of concern to the committee. Any formal report and minutes coming from the committee shall automatically be sent to the president. All minutes and recommendations (except when determined as confidential) shall be transmitted to the Faculty Council, Staff Council, and Student Government Association in a timely manner with opportunity for response.


1.6.2.4 Membership

Faculty, staff, administrators and students selected to serve on standing committees should be of the highest caliber and be willing to prepare carefully for and participate thoughtfully in committee deliberations. Specific qualifications of members for each committee will vary in accordance with the duties of the committee. For example, student members of the Academic Policies Committee should have demonstrated high academic achievement and have had considerable experience as college or university students, while faculty members of the committee should have interest and expertise in curricular matters, as well as considerable experience as college or university faculty members. Faculty Council, Staff Council, and the Student Government Association may develop appropriate criteria on which to judge constituent members interested in serving.


1.6.2.5 Attendance at Meetings

Standing committees should establish their own attendance policies.


1.6.2.6 Meetings

The chairperson calls meetings. A quorum consists of a majority of the members of the committee, unless otherwise determined by the committee. A majority of the voting members present take action.


1.6.2.7 Vacancies

The executive officer to whom the standing committee reports is responsible for notifying the appropriate council that a vacancy or vacancies exist and for ensuring that such vacancies are filled.


1.6.2.8 Academic Calendar Committee (This has been moved to Section 1.7.2.13)


1.6.2.9 Academic Policies Committee


1.6.2.9.1 Membership

The provost and vice president for educational affairs (or his/her designated representative) as a non-voting member; the dean of each of the schools; two faculty members from each school, selected by the faculty of the respective schools; three additional faculty members elected by the faculty of the whole college with the election to be supervised by Faculty Council; one additional faculty member from Faculty Council, selected by Faculty Council (Faculty Council may establish specific criteria for faculty membership); one student from each school selected by Student Government Association by the end of the previous spring semester (the Student Government Association may establish specific criteria for student membership); the Student Government Association vice president of academics as a nonvoting member; the librarian (or his/her designated representative) as a nonvoting member; the associate vice president for academic and student affairs as a non-voting member; and the registrar (or his/her designated representative) as a non-voting member.

The committee shall elect a chairperson from among its faculty members. The procedure for electing a chairperson is as follows:
  • Nominations will be accepted during the next to last regularly scheduled APC meeting of the fall semester.
  • Candidate(s) will be asked to provide a brief written statement for distribution to the electors. These statements, along with a printed ballot, will be sent to the continuing members of the committee during the month of November.
  • While the election results will be announced as soon as votes are tallied, the chair-elect will normally take office no later than the beginning of the following academic year. However, by mutual agreement, the outgoing and incoming chairs may determine an earlier date for this transition.

The date of transition is not particularly critical. However, it is important that a chairperson be available during the summer months in the event that the administration requires his or her consultation.

The chairperson shall work closely with the provost and vice president for educational affairs (or her/his designated representative) in coordinating the functioning of the subcommittees and the committee of the whole, directing the entire policy and curriculum review operation, and ensuring effective communication among all participants in the curriculum and policy development process. The Office of the Provost and Vice President for Educational Affairs is responsible for providing staff support to the committee.


1.6.2.9.2 Term of Office

The term of the faculty member from Faculty Council shall be one year. The terms of the other faculty members shall be three years, one-third designated each year, so that one of the at-large faculty members shall be elected each year and only one representative may be elected by a school each year. Student terms are for one or two years as designated by the Student Government Association at the time of selection. If a member of the committee resigns, then the group which originally selected the member shall select a replacement.


1.6.2.9.3 Committee Duties

This committee is responsible for considering any matters affecting academic policy in the institution. Its duties are to review new programs and periodically review the reorganization, modification of majors or programs; to recommend appropriate action by the faculty; to advise the provost and vice president for educational affairs in academic matters; and to make recommendations to the provost and vice president for educational affairs on adjudicatory resolutions of competing academic interests or policies.

Before they are presented to the Academic Policies Committee, curriculum proposals need the approval of the faculty-through the appropriate school procedure-and the dean of the school, or through the Committee on College-Wide Requirements (CCR). The Subcommittee on Curriculum first reviews the proposals sent by the school and then recommends them to the committee as a whole. On all curriculum proposals of any kind, the Academic Policies Committee makes recommendations to the provost and vice president for educational affairs, who reviews and then forwards them to the president for final institutional review and approval.

A program-review subcommittee first reviews self studies for regular (i.e. every five years) program reviews and then recommends them to the committee as a whole. The Office of the Provost and Vice President for Educational Affairs makes available the program review policy. The policy explains the composition of this subcommittee and its role and deadlines as well as those of the Academic Policies Committee. The Academic Policies Committee makes recommendations about program reviews to the Provost and vice president for educational affairs, who reviews and then forwards them to the president for final institutional review and approval.

The Subcommittee on Policy first reviews policy proposals-which a variety of sources can initiate-and then recommends them to the committee as a whole. The Academic Policies Committee makes its recommendations about policy proposals to the provost and vice president for educational affairs, who then presents them to Faculty Council for its review and response. The Faculty Council reports to the provost and vice president for educational affairs its favorable responses to policy recommendations. If the Faculty Council has concerns or reservations about a policy recommendation, then it will report them to the Provost and vice president for academic affairs as soon as possible, but no later than sixty academic year calendar days after receiving the Academic Policies Committee recommendation. The provost and vice president for educational affairs will consult with the Executive Committee of Faculty Council and with the Academic Policies Committee, as well as with the Subcommittee on Policy, in an attempt to reconcile the differing perspectives on the policy. After such reconciliation-and revision, where appropriate-is completed, the provost and vice president for educational affairs will review and then forward the recommended policy to the president for final institutional review and approval.

A schedule of meetings for the academic year will be set up early in the fall semester to ensure the most expeditious interaction between the Academic Policies Committee and the Faculty Council.

The Subcommittee on Curriculum may need to meet more frequently than the committee as a whole, depending on the volume of submissions.

To ensure that curricular proposals are reviewed in a timely fashion, the committee should adhere as closely as possible to the schedule prepared by the Office of the Provost and Vice President for Educational Affairs. Proposers should bear in mind that the Subcommittee on Curriculum may request additional information about and/or revisions of proposals. Such requests may influence the date on which the full Academic Policies Committee considers the proposals.


1.6.2.9.4 Authority to Which the Committee is Responsible

This committee reports to the provost and vice president for educational affairs.


1.6.2.10 College Advisory Committee on Campus Security and Campus Life


1.6.2.10.1 Membership
  • Senior Associate Vice President for Student Affairs and Campus Life (ex officio, non-voting)
     
  • Four faculty members appointed by the President from a list of at least eight faculty nominees provided by Faculty Council;
     
  • Four staff selected by the President
  • Four students appointed by the President from a list of eight nominees provided by Student Government Association;

*One half of the total membership of the committee will be female.

*The committee shall elect its own chairperson.


1.6.2.10.2 Committee Duties
  1. This committee is responsible for promoting a safe and secure campus; the interrelation of the academic and social aspects of life on campus; assessing the quality of life on campus for the members of the community, including students, staff, and faculty; and sharing information and providing a forum for issues and concerns related to safety, security and campus life in general. The committee makes policy recommendations to the Senior Associate Vice President for Student Affairs and Campus Life or other appropriate persons regarding safety, security, and campus life issues.  

  2. As required by New York State law, the College's Advisory Committee on Campus Security and Campus Life shall review current campus security policies and procedures and make recommendations for their improvement. It shall specifically review the current policies and procedures: 1) for educating the campus community about sexual assault, (2) for educating the campus community about personal safety and crime prevention, (3) for reporting sexual assaults and dealing with victims during investigations, (4) for referring complaints to appropriate authorities, (5) for counseling victims, and (6) for responding to inquiries from concerned persons. The committee shall report its findings and recommendations each academic year in writing to the President and the Vice President for Educational Affairs. A copy of the report of the College Advisory Committee on Campus Security and Campus Life is available upon request.  

  3. In addition, the committee constitutes the College Hearing Panel to accommodate the Family Education Rights and Privacy Act and the college policy regarding that act. The College Hearing Panel shall be comprised of the Senior Associate Vice President for Student Affairs and Campus Life (ex officio), 2 students, 2 faculty members, and 1 administrator, together with 5 alternates who reflect the previous constituencies. One of the faculty members, one of the students and the administrator shall be members of the College Advisory Committee on Campus Security and Campus Life. The remaining members of the Hearing Panel are not to be members of the College Advisory Committee on Campus Security and Campus Life.  


1.6.2.10.3 Authority to which the Committee is Responsible

This committee reports to the Senior Associate Vice President for Student Affairs and Campus Life. The committee elects its own chairperson. The group meets regularly throughout the year and issues minutes and agenda of each meeting to the Faculty Council, Staff Council, Student Government, and the Residence Hall Association.


1.6.2.11 Library Committee (This has been moved to Section 1.7.2.15)


1.6.2.12 Life Safety Committee (This has been moved to Section 1.7.3.14)


1.6.2.13 Planning and Priorities Committee (This committee no longer exists)


1.6.2.14 Parking Appeals Board (This has been moved to Section 1.7.3.15)


1.6.2.15 Parking Policy Committee (This has been moved to Section 1.7.3.16)


1.6.2.16 Committee for College-Wide Requirements

Charge

The Committee for College-wide Requirements (CCR) has responsibility for proposed College-wide requirements (e.g., a general education requirement or more simply a writing requirement or diversity requirement that would apply to all students) and curricular issues related to such a requirement, and for reviewing courses that do not have a home within a single school or division (e.g., current IC2 courses, permanent ICSM courses, etc.).


1.6.2.16.1 Membership
  • One faculty member from each school, selected by the faculty members of that school. 

  • Two at-large faculty members elected by the faculty, with the election to be conducted by the Faculty Council Executive Committee.

  • The Director of General Education will be a member of the committee, ex officio. 
     
  • The committee selects its own chair.

1.6.2.16.2 Terms of Office

Terms of office will be for two years, with staggered rotation of terms established at the time the committee is first composed.  In the event of a resignation prior to completion of a term, a new appointment will be made following the procedures described above under "Membership".


1.6.2.16.3 Responsibility and Function

Proposals for College-wide requirements would normally be developed by a task force appointed by the Provost/VPEA or Faculty Council. In some instances, CCR may be asked to develop a program that has been designed conceptually by such a task force and approved in principle by the faculty. 

CCR will serve a function analogous to that played by a school (division) curriculum committee but may refer any proposal it receives to a school (or division) curriculum committee, if appropriate.  CCR may establish subcommittees and/or task groups to help carry out its responsibilities. 

CCR will make available to the faculty copies of all proposals under deliberation and invite comment, which may include the results of any advisory vote. 

CCR will be responsible for assuring that assessment of any student learning outcomes attached to any requirements resulting from CCR recommendations takes place. 

Proposals recommended by CCR, along with comments received, will be referred to the APC for College-wide review.


1.6.2.16.4 Authority to Which the Committee is Responsible

This committee reports to the Provost and Vice President for Educational Affairs.


1.6.2.16.5 Meetings

CCR will meet as determined by its chair in collaboration with the Director of General Education in order to accomplish its mission.


1.6.2.16.6 Review

CCR will review its charge and membership after three (3) years and make any recommendations to Faculty Council. 


1.6.2.17 Institutional Effectiveness and Budget Committee

Charge

Institutional effectiveness refers to the ability of Ithaca College to define clear goals, to assemble resources in support of those goals, and to achieve the purposes identified in those goals.   Accordingly, the Institutional Effectiveness and Budget Committee exists to ensure the effective and efficient development of college-wide action guided by the College's strategic plan. The Committee will also review plans and priorities that arise from standing committees and administrative offices that contribute as supplemental planning bodies to ensure that they are consistent with the overall strategic plan and that they are assessed. The Committee will develop annual college budgets for leadership review and Board of Trustees approval, as well as multi-year financial projections that align funding with the priorities of the strategic plan.

Ithaca College has at any given time a strategic plan that identifies key goals for achievement over a defined period of time.  From 2011 to 2020, that plan is IC 20/20, whose development is overseen by the IC 20/20 Advisory Committee.  Certain areas not included in the IC 20/20 also require ongoing supplementary planning, and these specific plans are also part of the overall Ithaca College strategic plan.  At the present time, these areas include the President's Advisory Council on Diversity (PAC-D), the Facilities Planning Committee, the Enrollment Management Advisory Committee (EMAC), the Information Technology Planning and Advisory Committee (ITPAC), the Enterprise Risk Management Committee, and the Climate Action Plan Steering Committee.


1.6.2.17.1 Membership
  • The Provost and Vice President for Educational Affairs and the Vice President for Finance and Administration shall serve as co-chairs.

  • All other members of the President's Council

  • The School Deans

  • Three faculty members with three-year staggered terms (two appointed by the President in consultation with the Faculty Council Executive Committee from among nominees forwarded by the Faculty Council. One of these faculty members will also serve as liaison to the Faculty Council. The Faculty Council will offer at least two nominees for each available position. Ordinarily no school will have more than one faculty member serving on the Committee at any one time.

  • Two members of the staff and administration with three year staggered terms, identified for relevant expertise and appointed by the President

  • An administrative assistant from the Office of the Provost will serve as the non­voting secretary to the Committee

  • The Associate Vice President for Business and Finance, Director of the Budget and Associate Director of the Budget will serve as non-voting resources to the Committee

  • The President will be a member of the committee, ex officio

Committee members unable to attend a given meeting will not be represented by alternates.


1.6.2.17.2 Term of Office

Terms of office will be as stipulated by the membership category under 1.6.2.17.1.  In the event of a resignation from the committee prior to completion of a term, a new appointment will be made following the procedure described above in "Membership."


1.6.2.17.3 Responsibility and Function
  • To collect assessment data from a variety of campus committees and offices (such as the IC 20/20 Advisory Committee, Facilities Planning Committee, PAC-D, ITPAC, EMAC, etc), and establish annual priorities. 
  • Advise the President and President's Council on those priorities and the assessment of institutional effectiveness through the review of progress and conformity with the all-college strategic plan. (Spring)
  • To develop the annual operating and capital budgets and allocation of annual cash flows to recommend to the President and Board of Trustees, and to develop multi-year financial projections in accordance with the priorities of the strategic plan and in the context of the long-term fiscal stability of the College. (Fall)
  • To act as an advisory group on periodic regional accreditation self-studies and reviews. 
  • The Committee will observe confidentiality in its work.

1.6.2.17.4 Authority

The Committee reports to the President.  It shares its recommendations, as appropriate and approved by the President, with the College community or selected components of it. 


1.6.2.17.5 Meetings

The Committee will meet as determined by the co-chairs or President in order to accomplish its mission. 

Last Updated: May 18, 2013