2.27 Ithaca College Surplus Property Disposal Policy
College property is defined as any item, whether or not operable or a complete unit, which was purchased by the College or donated to the College, or purchased with gift, grant, contract, or restricted general fund money, and title is vested in the College. In the case of equipment or material which was purchased with special donated funds or specific grant or contract funds, the department is requested to assist the Director of Center for Print Production and/or Facilities Purchasing Manager to determine if title to these goods has passed to the College.
Some exceptions will be made for excess Bookstore inventory and library books which may be traded, exchanged, or returned by the respective manager or director without the involvement of the purchasing department. If other opportunities exist to trade in surplus items to offset the purchase cost of replacements, these should be discussed with either the Director of Center for Print Production or Facilities Purchasing Manager.
Upon receipt of an excess item, the Director of Center for Print Production or Facilities Purchasing Manager will first determine if it is in the best interest of Ithaca College to allow the item to be transferred to another department within the College. Examples of items which should not be transferred internally may include certain typewriters, copy machines, computers, printers, or other items which may become excess because of predetermined replacement policies established when analysis may have shown it is economically unwise for the College to retain certain equipment after a given period of time, considering replacement cost, repair cost, maintenance cost, level of usage, and efficiency.
Sales will be arranged by either the Director of Center for Print Production or Facilities Purchasing Manager and may be on a pre-priced basis, first-come-first-served basis, on a competitive bid basis with an optional fixed minimum sell price, negotiated sale, consignment sale by auctioneers or dealers, annual sales contracts, or other methods deemed most applicable.
All proceeds from sales of any item will be deposited in a general institutional income account. Funds will not revert to the department from which the items were declared excess.
Advertising of the availability of items for sale will be arranged by the Director of Center for Print Production or Facilities Purchasing Manager. Items available for competitive bid will generally be advertised to the campus public and to whatever other potential market deemed appropriate. Advertisement outside the College of items for competitive bid will be arranged by the Director of Center for Print Production or Facilities Purchasing Manager.
Disposal of unsalable surplus will be at the lowest possible cost to the institution. Methods employed to dispose of unsalable surplus are (from lower to higher associated costs):
- Donation to non-profit organizations on "as-is, where is" basis;
- Return to the original source for resale or reuse;
- Recondition or rebuild to improve resale value;
- Dismantle for salvageable scrap materials;
- Treat as waste and handle accordingly.
Last Updated: October 17, 2011