PURCHASING POLICY DOLLAR LIMIT RULES

Purchasing Policy Dollar Limit Rules

When ordering goods or services, please keep the following in mind:

$1.00 to $500.00: For goods or services (non travel-related and non-capital items. An iProcurement requisition is not required):
Use a Procurement Card (good for up to $2000.00 per purchase) or if supplier does not accept a credit card, use an EZ Pay check (good up to $500.00 maximum per purchase). DO NOT use more than one EZ Pay check to pay for goods or services worth more than $500.00

$1.00 to $2000.00: For goods or services (non-travel and non-capital items):

The Purchasing Dept. will create a purchase order from your approved requisition and fax the P.O. to the supplier to order your goods or services if the supplier will not accept a Procurement Card for items under $2000.00. The Purchasing Department can assist you in sourcing suppliers or obtaining competitive pricing for you for any goods or services.

$2000.00 to $10,000.00: For goods or services (non-travel) OVER $2,000.00:
An iProcurement requisition MUST be created by you and sent to Purchasing with accompanying competitive quotes or sole-source justification BEFORE goods or services are purchased and before any invoice may be paid by Accounts Payable. Sole Source/Price Justification forms may be found on the Purchasing website under “Forms”. The Purchasing Dept. will create a purchase order from your approved requisition and fax the P.O. to the supplier to order your goods or services with an accompanying quote.

$10,000.000 and over: A formal bid is required and subsequent requisition and purchase order must be created as per above. Please call the Purchasing Department for additional information.

NOTE:
Travel Card: All departmental “travel-related” purchases should be made with a Travel Card. Travel business is overseen by Tami Hastings, Manager Travel Services and Accounts Receivables, located on the 14th floor of the West Tower. Tami may be contacted at ext. 274-1480 or e-mail tlhastings@ithaca.edu. Visit the Travel Services web page: http://www.ithaca.edu/financial_services/travel/. for additional information. Do not use a travel card for department related (non-travel) purchases (see the A/P website).

Procurement Card: Use the procurement card for non-travel and non-capital departmental purchases. Ann Martin, Manager of Accounts Payable, located on the 14th floor of the West Tower oversees this service and may be contacted at ext. 274-3808 or e-mail mmartin@ithaca.edu. Visit the Accounts Payable web page @ http://www.ithaca.edu/financial_services/ap/ for more information.

EZ Pay Checks: EZ Pay checks should be used for non-travel and non-capital departmental purchases when the Procurement Card is not an option. Schedule training by calling Jo Anne Rosato, Training & Documentation Specialist, Financial Services, at ext. 274-3044 or e-mail jrosato@ithaca.edu.

Please call the Purchasing department at 274-1482 or 274-7341 if you have any questions.

Revised 4/2008