Organization Financial Transactions
Ithaca College Credit Cards
Registered student organizations may request to use an Ithaca College VISA card to make purchases. Please fill out a Credit Card Request Form on IC Link to request a card. Ithaca College VISA cards are available on a first come, first served basis. Due to the limited number of Ithaca College VISA cards, a card might not be available on the specific day the organization would like to use it. The Ithaca College VISA cards available for student use may not be used for travel related expenses including, but not limited to gasoline purchases, registration expenses, hotel expenses (including restaurants at local hotels), and vehicle rentals. To pay for expenses related to off-campus travel, please contact the Student Organization Business Specialist.
Ithaca College VISA cards and all itemized receipts for transactions made with the cards must be submitted to the Office of Student Engagement and Multicultural Affairs within two business days of the borrow date. Failure to do so may jeopardize a student organization’s future access to Ithaca College VISA cards. Additionally, students found to be misusing Ithaca College VISA cards may be held financially liable for unauthorized purchases. Judicial referral may occur, depending on the circumstances. To use a card over an extended period time, please contact the Student Organization Business Specialist.
Transaction Requests for Reimbursements, Invoices, and Contracts
In order to make any payments or reimbursements, specific documentation is needed. Please print a copy of the Transaction Request Form, fill it out completely, attach relevant receipts, contracts, or invoices, and submit the materials to the Student Organization Business Specialist in the Office of Student Engagement and Multicultural Affairs. Transaction Request Forms without the signature of the organization's treasurer will not be processed.
Expenditures may not be reimbursed unless an itemized receipt has been provided. Reimbursements must be requested within 2 weeks of the initial transaction.
Ithaca College is a tax-exempt institution: individuals will not be reimbursed for taxes paid.
Requests for payments must be submitted at least seven academic days before they are needed.
Donations may be made using raised or rolled funds only. Ithaca College funds may not be used to make donations. Student organizations may request donations from their raised or rolled funds with the Donation Request Form on IC Link.