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Budgeting for Computers and Computer Repairs for Next Fiscal Year

Contributed by David Weil on 02/16/21 

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The offices of Procurement, Information Technology, and Budget are working together to make changes to how departments budget for computers for new employees and computer repairs starting next fiscal year in an effort to reduce overall expenditures for college computers. 

Centralized budgeting for computers for new employees
Starting next fiscal year (FY2022) if a new Faculty or Staff member needs a primary computer, the supervisor will need to submit a service desk ticket through Team Dynamix and IT will provide one. Departments will no longer need to budget for a standard model computer that is to be the primary device that a new Faculty or Staff member is assigned. Information Technology will be budgeting for these devices through Technology Renewal Program (TRP).   

Please return unused computers – don’t hold them for “future use”
Now that IT will budget for and provide computers for new employees, we ask that all unused computers be returned to IT so that they can be repurposed or returned to the leasing company. There is no need to hold on to these computers “just in case” there is a future need. By returning unused computers you help the college save over $100,000 each year in unnecessary lease payments.  

Departments should continue to budget for lab or special use computers
Departments will need to continue to budget for any new lab or departmental special use computers.   

Replacement of existing computers
Most existing computers are covered by the technology renewal program and will be automatically replaced every 4 years.    Non-Standard computers will need to continue to be budgeted for by Departments. These computers are computers that would not be replaced at the end of their lifespan (“Z” cycle computers).   

Budgeting for computer repairs
Departments no longer need to budget for repairs caused by accidental damages. However, in cases where damage is caused by negligence or if the device is stolen, the individual who was assigned the computer may be personally responsible for covering the costs of repair or replacement. Please reach out to the service desk or submit a ticket for a damaged computer through Team Dynamix. Stolen computers should be reported to the Office of Public Safety.  

Standard computers
The Apple 13.3 Inch MacBook Pro and Dell Latitude 5320 2:1 are the current standard computers provided by the college. Deviations from those standard computers will need to be signed off by the employee’s supervisor and funded by the individual department. The standard computers that will be distributed to faculty and staff for their primary device will include an adaptor to hook up to one monitor if needed.   

Use of College Computers
A reminder that computers provided to college employees are managed by and remain the property of Ithaca College. They are to be used primarily for college-related work, but incidental personal use that complies with college policies is permitted. Computers must be returned to the college upon request or separation from the college.    

For more information
Please contact Kayla Lepkowski, Administrative Operations Coordinator, in Information Technology.  klepkowski@ithaca.edu.

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