It is strongly recommended to have all student organization purchases be managed by the Student Organizations Business Coordinator or Purchasing Specialists in the Office of Student Engagement. However, in rare instances reimbursements may be approved and processed, but again, should be the exception and not the norm.
For recognized student organizations to to request an club member to be reimbursed a purchase made out-of pocket, specific documentation is needed. Please fill out a Spending Request Form located on IC Engage. Expenditures will not be reimbursed for any tax paid and will not be processed unless an itemized receipt has been provided and is approved by the Student Organization Business Coordinator in OSE. Be advised The process to reimburse students is a lengthly process may now take approximately four weeks to be reviewed and processed, if approved.