All students residing on campus must follow the room check-in process. Most of our residents check-in at the beginning of the Fall semester and remain in their room assignment for the entire academic year. Others returning from a semester away from campus as well as some new students check-in at the beginning of the Spring semester. All students who change room assignments during the academic year must also check-in.
During check-in, you will receive and sign for your room or apartment, and mailbox keys. When you are provided with keys, you will also receive a Room Condition Report (RCR) or Apartment Condition Report (ACR) form, or information about submitting the form on-line. This form should be promptly completed to reflect the condition of your room or apartment before you move in, and submitted in a timely manner.
No student is allowed to check in prior to their designated check-in date without prior written approval for Early Arrival. To assist our residents with their travel planning, Residence Hall openings and closings for the academic year are published as part of the Residential Life calendar.
Fall residents, including residents of Circle and Garden Apartments, who are not living on campus for the Spring semester (e.g., study abroad, December graduates) must check out by the published Fall closing date. During the academic year, residents will be apprised of the date and time by which they must check out for room changes and other circumstances.
Spring residents, excluding residents of Circle Apartments, must check out by the published closing date for the Spring semester or the Late Departure date approved by the Office of Residential Life. Spring residents of Circle Apartments are required to check out by July 8th unless they have the same room assignment in the Fall and have been approved as part of the Circles squatting process.
Regular Checkout: Simply return your room or apartment, and mail keys to the appropriate Area Office during office hours. Be sure you sign the key record form which indicate your keys were returned. SPECIAL NOTE: Resident Assistants do not under any circumstance determine what will be assessed a damage charge.
Escorted Checkout: Contact your Residence Director and schedule an appointment for a walk-through (students who fail to complete and submit a Room Condition Report (RCR) or Apartment Condition Report (ACR) may not elect this checkout option as they have waived their right to appeal damage charges). Based upon staff availability, a professional staff member will inspect your room or apartment, and will indicate items for which you will be billed (you will only be billed for item(s) noted during this inspection). Once the inspection is complete, return your keys to them and be sure to sign the key record form indicating your keys were returned.