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Recording Class Sessions

Faculty are encouraged to record their class sessions, when possible.

In order to facilitate the ability of a faculty member to make available, if needed, an archived recording to be shared ONLY with students enrolled in the class and their supporting personnel, we recommend the following statements be included in the course syllabus. Please note, the preparation of recordings does not suggest that students may be exempted from class attendance without a process that includes the normal dialogue/consultation with the faculty member and compliance with the College’s attendance policy. 

In the event a faculty member records a sensitive class conversation that students would prefer not be archived, it is possible to edit the video to remove a portion of the recording prior to posting (if posting is warranted).

When faculty make a class recording available via Zoom, they should use the cloud recording option and take steps to secure the recording. If students appear and are personally identifiable in a class meeting recording, faculty must password-protect the video. (Directions are available online). If the meeting is a virtual class session, faculty should post the link to the recording only within Sakai, and nowhere else. Finally, faculty members should delete recordings of virtual meetings or classes when they no longer have need of them.

Syllabus Statement Regarding Zoom Recordings by Faculty

Please be aware that we will be recording our class sessions to help you recover a missed discussion if you are absent. Consistent with the Family Educational Rights and Privacy Act (FERPA), the recording is only made available to students enrolled in our course. Please note also that "breakout" or small group discussions in Zoom are *not* recorded; only all-group portions of the class are included. That said, I want you to feel like this is a safe learning environment. I would welcome an opportunity to hear your concerns, if you have any, regarding this policy.  

Syllabus Statement Regarding Zoom Recordings by Students

To preserve the safety of the learning environment for all, recording of classroom lectures and discussions by students is prohibited unless written permission has been obtained from the class instructor. Instructors will inform class participants if recording will occur. Recording of lectures or class presentations will only be permitted for the purposes of individual or group study with other students enrolled in the same class, or as an accommodation arranged through the Student Accessibility Services Office. Permission to allow the recording is not a transfer of any intellectual property rights in the recording. The recording may not be reproduced or uploaded to publicly accessible web environments, and doing so may be a violation of the Student Conduct Code and state law. Students who are given permission to record class lectures or discussions must destroy the recordings at the end of the semester in which they are enrolled in the class. Failure to abide by the above conditions will result in referral to the Office of Student Conduct and Community Standards.

Inclusivity and Accessibility

We are continuing to learn and share ways to create more inclusive, accessible courses. During the fall, we collected some advice from faculty, staff, and students who offered the following suggestions for making courses with our new modalities more accessible and inclusive:

  • Consider enabling the captioning services for Zoom meetings, even if you are not aware of any documented accessibility issues for students in your class. More information on how to enable automatic captioning in Zoom can be found in the Live Captioning section of the SAS Captioning 101 guide.

Please note that Automatic Speech Recognition (ASR) captioning enhances accessibility but does not meet expectations for a formal accommodation for students who require accommodations. SAS will partner with faculty to provide appropriate accommodations for students who are deaf or hard of hearing.  A recording of the first workshop is available on the SAS website, and a second is scheduled for Tuesday, January 19th at 1:00 p.m. An announcement will be posted to Intercom with a link on how to join the session.

  • Invite students to change their Zoom “name” to the name they wish to be called in the class and to identify the pronouns they wish for others to use.
  • Minimize, where appropriate, reliance on timed, high-stakes tests and quizzes and consider other authentic assessments of learning.
  • For courses with an in-person component, consider appointing an in-class student each day to help you recognize and more consciously include the students attending remotely (e.g., watching the chat, notifying you of raised hands, etc.).
  • Practice using the classroom technology in advance, and approach challenges with a sense of humor. Students who had in-person classes this fall were appreciative for the opportunity to have an in-person experience, and they were overwhelmingly supportive and understanding of their faculty.
  • It might not hurt to be explicit about your own modeling of the health and safety guidance; talking about what you are doing (wiping down your space, keeping your distance, etc.) can help keep the expectations top-of-mind for everyone.