Travel Guidelines

Student Travel

Students electing to be in Tompkins County for the spring semester are expected to remain in Tompkins County for the entire semester (unless you are a commuter from a nearby county). This applies whether you have declared remote status for academics or will be attending classes in person. Once you arrive in the Ithaca area, you must remain here until the end of the semester - please do not travel home or other locations to visit family or friends or invite individuals into the Tompkins County area to visit. If you have a personal/family emergency or an in-person internship, field placement, or clinical rotation requirement that your Dean's Office confirms is critical to your academic progress and cannot be satisfied within Tompkins County, please check out the below "callout box" for more information on how to submit an Emergency Travel Request form.

The status of individual locations, as reported by the CDC, is changing rapidly and may be reclassified during travel, creating potential travel issues and the possibility of required testing and/or quarantine upon return. Individuals choosing to travel to non-contiguous states, U.S. Territories, or Level 2 or higher countries internationally should be mindful of the New York State Travel Advisory which will be enforced by the college at the individual’s cost. Travel significantly increases the risk of importing the virus into the Ithaca area, potentially compromising our collective goal of completing an on-campus experience.

Emergency Travel Request Form

If you have a personal or family emergency or an academic-related requirement that arises this semester that necessitates that you travel outside of the Tompkins County area, you may request a travel exemption via the completion of the Emergency Travel Request Form. If your situation meets a select set of criteria you may be able to receive an exemption. Please note that prior approval must be received before undertaking any travel.

Criteria that could lead to receiving a travel exemption include, but is not limited to: death of a member of your immediate family, critical illness or injury to a member of your immediate family, critical medical and/or dental treatments that you are unable to receive in the Tompkins County area and that cannot be rescheduled to a later date (this includes needing to stay overnight somewhere to obtain the COVID-19 vaccine - if you are able to travel directly to and from your vaccine appointment in the same day you do not need to submit the form), or an in-person internship, field placement, or clinical rotation requirement that your Dean's Office confirms is critical to your academic progress and cannot be satisfied within Tompkins County.  Please note that verification may be required to process your request.

Upon submission of an Emergency Travel Request Form, your request will be evaluated by a review group to determine if you meet criteria for receiving an exemption. Following the review, a communication will be sent to your IC email notifying if your request was approved or denied. If approved, you will receive additional instructions on the steps you will need to fulfill when scheduling your return to campus. Please note that emergency travel exemptions are not automatically granted.

Please keep these items in mind when completing your request:

  • If your request is denied, there will be no appeal process.
  • If you are currently residing on campus and decide to leave campus without approval, you may not be permitted to return to campus housing.
  • If your request is approved and you are a residential student scheduled to return to campus, you will need to complete an arrival testing and quarantine process. We will provide on-campus quarantine space if it is available. If there is no on-campus quarantine housing available, you will need to make off-campus quarantine arrangements at your own expense.
  • If your request is approved and you are an off campus student, you will need to follow the New York State Travel Advisory requirements in your off campus living arrangement.
  • Decisions regarding requests will be emailed each Friday for the spring 2021 academic semester. Please submit requests as far in advance as possible.
  • You will be unable to return to campus until all return arrangements have been confirmed and approved.

You can access the request form at the below link.

Employee Travel

Personal travel is strongly discouraged.

All Ithaca College-sponsored travel by employees requires new approval. Any employee with an existing approved travel authorization form must seek reapproval from their respective vice president or dean by submitting a new travel authorization form. Employees should not travel on college business to locations where they do not feel comfortable going. 

College travel is prohibited to countries with a CDC Warning Level 3 Travel Health Notice – Avoid All Non-Essential Travel. All Ithaca College employees who return to the United States after having traveled through or from countries with a CDC Warning Level 3 will be required to self-quarantine for a minimum of 14 days after last being in the Level 3 country before they will be allowed to return to the Ithaca campus. Employees who choose to travel to a CDC Warning Level 3 country for non-college travel will be required to use paid time off to self-quarantine.  

Domestic travel during the semester is strongly discouraged, and employees will be encouraged to be mindful of federal and state travel restrictions or requirements for quarantine as these may change over time. Employees who are self-quarantining should discuss flexible work arrangements with their supervisors. If not able to work remotely, employees will be expected to use paid time away while in quarantine following domestic travel unless under an order of quarantine or isolation from the Tompkins County Health Department. All employees are strongly encouraged to consult both New York State and CDC guidance before traveling domestically. 

Employees should reconsider travel to non-Ithaca College professional meetings and/or conferences. In all instances, individuals should consider use of technology, such as Zoom videoconferencing, rather than in-person meetings. 

Study Away and Study Abroad

Ithaca College has suspended our London Center, ICNYC, and Roy H. Park School of Communications LA programs as well as all affiliated study abroad programs for the 2020-21 academic year. 

Ithaca College’s existing travel policy does not permit student travel to countries with a U.S. Department of State travel warning or to countries where the college’s insurance carrier will not provide coverage. The college may permit exceptions to this travel policy after a review of the purpose of the proposed travel, the arrangements for safety and security, and the time to be spent at the destination. The Office of International Programs is responsible for the development and implementation of procedures for the review and approval of any exceptions to this policy. 

In the case of approved travel to a destination under a U.S. Department of State travel warning, employees, students, and their parents/guardians must sign waivers releasing the college from liability, acknowledge having read and understood the U.S. Department of State travel warnings regarding the destination country, confirm their agreement to comply with the rules, regulations, and directives of the appropriate authorities of the country, and commit to register their travel and contact information with the United States Embassy. 

To assure medical and political/security evacuation coverage for individuals to travel to countries with warnings, the college may be required to share the travel information with the college’s insurance carrier in advance of approved travel. Employees, students, and their parents/guardians should note that the carrier may not provide insurance or services for the destination country; costs not covered by the insurance carrier will be the responsibility of the employee, student, and/or parents/guardians. 

Enforcement of Travel Guidelines

Non-compliance with travel guidelines is a violation of the community agreement and can be reported here. Violations by faculty or staff will be subject to disciplinary processes in accordance with the respective policies in the Ithaca College Policy Manual or collective bargaining agreement covering the individual. Violations by students, both residential and off-campus, will be subject to disciplinary action in accordance with the Student Conduct Code.