Student Organization Treasurer Responsibilities

Student organization treasurer responsibilities may vary from organization to organization, however all treasurers of OSEMA recognized student organizations are expected to

  • approve all financial transactions
  • maintain records by tracking every income and expense financial transaction.
  • monthly reconcile student organization records against OSEMA provided account statements
  • adhere to fiscal policies and procedures

The Student Organization Treasurer Guide is a resource available to assist treasurers with

  • account information
  • keeping financial records
  • how to read account statements
  • understanding different type of funds
  • ways to access student organization funds: credit cards, checks to pay contracts, making donations
  • how to deposit money receive through fundraising and sales
  • ways to receive and deposit gifts

Recognized student organizations may not hold accounts with external financial institutions. All accounts must be maintained by OSEMA. Any questions regarding this policy should be directed to the Student Organizations Business Coordinator.

Incurring a Negative Balance

If a student organization spends more than is available in their account a negative balance occurs and the student organization forfeits their recognition status. They can no longer hold events, receive/spend funding, or reserve rooms until the deficit is repaid. The Student Organizations Business Coordinator will notify any organization that incurs a negative balance. Their recognition is reinstated as soon as the negative balance is repaid by depositing the funds into their account.