If you need to set up travel arrangements, please contact travel@ithaca.edu. Travel Services will reply with further instructions on using the Direct Travel tool. If you need to book travel for a guest, please indicate that you need guest permission added to your account when requesting access to Direct Travel (please allow 24-72 hours for Direct Travel to add this permission).
Direct Travel
Direct Travel is the preferred online booking tool for approved College employee travel. The use of Direct Travel is mandatory for all domestic flights.
|
TRAVEL ARRANGEMENT |
METHOD |
INSTRUCTIONS |
|
Domestic Flights |
Direct Travel mandatory |
https://wx1.getthere.net/DispatcherServlet?requestType=logininq&site=macnairport |
|
International Flights |
Direct Travel preferred |
https://wx1.getthere.net/DispatcherServlet?requestType=logininq&site=macnairport Select a flight and then choose “See other options” for more availability Call Direct Travel agent for additional assistance before booking elsewhere |
|
Lodging |
Direct Travel strongly encouraged |
https://wx1.getthere.net/DispatcherServlet?requestType=logininq&site=macnairport Traveler is required to obtain itemized receipt from the hotel Conferences can be reserved directly AirBnb is not approved at this time |
|
Car Rental |
Enterprise Or National Car Rental strongly encouraged |
For car rental only, use Corporate Number: XZ29214 from: https://www.ithaca.edu/travel-services/enterprise-rent-car-and-national-car-rental For car rental with flight and/or lodging use Direct Travel at: https://wx1.getthere.net/DispatcherServlet?requestType=logininq&site=macnairport |
|
Bus Service - individual seats |
Advanced purchase discount tickets should be purchased whenever possible and every effort must be made to obtain the lowest fare using online sites of your choice. |
|
|
Bus Service - chartered for groups |
Pre-approved vendors mandatory |
See approved bus companies on Procurement site: https://www.ithaca.edu/procurement/bus-chartering-procedures/approved-bus-companies |
|
Student Travel |
Direct Travel mandatory for domestic flights and strongly encouraged for lodging |
Travel for students must be booked by a faculty or staff member on behalf of the traveler For groups of 10 or more people on the same route, contact jetsetters@dt.com See your department AA or financial manager for more information on student travel |
Students or Guest Artists
Direct Travel can only be used by faculty and staff. Any travel by students or guest artists must be booked by a faculty or staff member on behalf of the traveler. Please follow these steps to book for a student or guest:
1. On the Direct Travel home page, click the More tools tab
2. In the Agency tools section, click Book for guest.
3. Select flights or trains, hotels, and car rentals* as needed. (For local hotel accommodations to be billed to your department, please see the Ithaca Corporate Lodging Rates page - DO NOT use Direct Travel for local hotel bookings)
*If you are renting a car on behalf of a guest, that person will need to be prepared to present ID and pay for the rental with their own personal funds when picking up the vehicle. By placing a reservation, the IC Employee is only placing a hold on the vehicle; it will need to be paid for at the time of pickup.
4. On the Trip review and checkout page, do the following:
- In the Traveler Information section, add information for the guest.
- In the Delivery Information section, add delivery information for the guest.
5. Click Purchase Trip.
Candidates for Employment at Ithaca College
Generally, Direct Travel is not used to make travel arrangements for candidates. The candidate will need to make their own travel arrangements, and should then be reimbursed via Finance Cloud. See the following guide for instructions on reimbursing candidates:
https://ithaca.teamdynamix.com/TDClient/39/BF/KB/ArticleDet?ID=1120&SIDs=154
If you have a special circumstance where it is necessary to purchase travel on behalf of the candidate, please contact Travel Services so we can advise how to do so through Direct Travel.
Please note - under no circumstances should a department ask a candidate for their TSA information.