Title

Direct Travel

Direct Travel is the preferred online booking tool for approved College employee travel. The use of Direct Travel is mandatory for all domestic flights.

If you need to set up travel arrangements, please contact travel@ithaca.edu. Travel Services will reply with further instructions on using the Direct Travel tool. If you need to book travel for a guest, please indicate that you need guest permission added to your account when requesting access to Direct Travel.

TRAVEL ARRANGEMENT

METHOD

INSTRUCTIONS

Domestic Flights

Direct Travel mandatory

https://wx1.getthere.net/DispatcherServlet?requestType=logininq&site=macnairport

International Flights

Direct Travel preferred

https://wx1.getthere.net/DispatcherServlet?requestType=logininq&site=macnairport

Select a flight and then choose “See other options” for more availability

Call Direct Travel agent for additional assistance before booking elsewhere

Lodging

Direct Travel strongly encouraged

https://wx1.getthere.net/DispatcherServlet?requestType=logininq&site=macnairport  

Traveler is required to obtain itemized receipt from the hotel

Conferences can be reserved directly

AirBnb is not approved at this time

Car Rental

Enterprise Or National Car Rental strongly encouraged

For car rental only, use Corporate Number: XZ29214 from: https://www.ithaca.edu/travel-services/enterprise-rent-car-and-national-car-rental

For car rental with flight and/or lodging use Direct Travel at: https://wx1.getthere.net/DispatcherServlet?requestType=logininq&site=macnairport

Bus Service -

individual seats

Advanced purchase discount tickets should be purchased whenever possible and every effort must be made to obtain the lowest fare using online sites of your choice.

Bus Service - chartered for groups

Pre-approved vendors mandatory

See approved bus companies on Risk Management site:

https://www.ithaca.edu/office-risk-management-insurance/bus-chartering-procedures/approved-bus-companies

Student Travel

Direct Travel mandatory for domestic flights and strongly encouraged for lodging

Travel for students must be booked by a faculty or staff member on behalf of the traveler

For groups of 10 or more people on the same route, contact Emily Dunn at edunn@dt.com or 336-499-6705

Students or Guest Artists

Direct Travel can only be used by faculty and staff. Any travel by students or guest artists must be booked by a faculty or staff member on behalf of the traveler. Please follow these steps to book for a student or guest:

1. On the Direct Travel home page, click the More tools tab

2. In the Agency tools section, click Book for guest.

3. Select flights or trains, hotels, and car rentals* as needed. (For local hotel accommodations to be billed to your department, please see the Ithaca Corporate Lodging Rates page - DO NOT use Direct Travel for local hotel bookings)

*If you are renting a car on behalf of a guest, that person will need to be prepared to present ID and pay for the rental with their own personal funds when picking up the vehicle. By placing a reservation, the IC Employee is only placing a hold on the vehicle; it will need to be paid for at the time of pickup.

4. On the Trip review and checkout page, do the following:

  • In the Traveler Information section, add information for the guest.
  • In the Delivery Information section, add delivery information for the guest.

5. Click Purchase Trip.

Candidates for Employment at Ithaca College

Direct Travel is not used to make travel arrangements for candidates. The candidate will need to make their own travel arrangements, and should then be reimbursed via Finance Cloud. See the following guide for instructions on reimbursing candidates:

https://ithaca.teamdynamix.com/TDClient/39/BF/KB/ArticleDet?ID=1120&SIDs=154

Travel Agent Team

jetsetters@dt.com

(703)650-5346

Monday through Friday, 9:00am-5:30pm EST

GetThere and Traveler Profile Support

onlinetoolsupport@dt.com

(800)999-7939

Monday through Friday 8:00am-8:00pm ET