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ITHACA COLLEGE |
VOLUME I |
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1.6 Internal Governance at Ithaca CollegeStructure -- Standing Comm. -- Faculty Council -- Staff Council -- SGA -- School Councils -- Alumni Assoc.
Approved by the Ithaca College Board of Trustees on October 14, 2011.
Standing committees are not executive, legislative, or judicial bodies, except in certain specifically stated cases. They are investigative, deliberative and advisory bodies that report their findings or make their recommendations to the appropriate officer of the College after consultation with the College community. Other groups or individuals may choose to forward their comments on the report or recommendation of a standing committee to the appropriate officer of the College. Recommendations of standing committees shall become effective when either the president or Board of Trustees, whichever is designated, approves them on the recommendation of the officer to whom the committee reports.
Unless specifically designated herein, the committee chairperson shall be elected by the committee annually. Also, unless its description states otherwise, the committee may opt to reelect its chairperson, but only by a formal vote. Standing committees shall determine their own operating procedures in accordance with College policies.
Minutes of committee meetings shall regularly list by name the members present and absent. Each committee shall routinely send its minutes, or a report of its activities, to the administrator who bears primary responsibility for the area of concern to the committee. Any formal report and minutes coming from the committee shall automatically be sent to the president. All minutes and recommendations (except when determined as confidential) shall be transmitted to the Faculty Council, Staff Council, and Student Government Association in a timely manner with opportunity for response.
Faculty, staff, administrators and students selected to serve on standing committees should be of the highest caliber and be willing to prepare carefully for and participate thoughtfully in committee deliberations. Specific qualifications of members for each committee will vary in accordance with the duties of the committee. For example, student members of the Academic Policies Committee should have demonstrated high academic achievement and have had considerable experience as college or university students, while faculty members of the committee should have interest and expertise in curricular matters, as well as considerable experience as college or university faculty members. Faculty Council, Staff Council, and the Student Government Association may develop appropriate criteria on which to judge constituent members interested in serving.
Standing committees should establish their own attendance policies.
The chairperson calls meetings. A quorum consists of a majority of the members of the committee, unless otherwise determined by the committee. A majority of the voting members present take action.
The executive officer to whom the standing committee reports is responsible for notifying the appropriate council that a vacancy or vacancies exist and for ensuring that such vacancies are filled.
The provost and vice president for academic affairs (or his/her designated representative) as a non-voting member; the dean of each of the schools; two faculty members from each school, selected by the faculty of the respective schools; three additional faculty members elected by the faculty of the whole college with the election to be supervised by Faculty Council; one additional faculty member from Faculty Council, selected by Faculty Council (Faculty Council may establish specific criteria for faculty membership); one student from each school selected by Student Government Association by the end of the previous spring semester (the Student Government Association may establish specific criteria for student membership); the librarian (or his/her designated representative) as a nonvoting member; the director of international programs as a non-voting member; and the registrar (or his/her designated representative) as a non-voting member. The committee shall elect a chairperson from among its faculty members. The procedure for electing a chairperson is as follows:
The date of transition is not particularly critical. However, it is important that a chairperson be available during the summer months in the event that the administration requires his or her consultation. The chairperson shall work closely with the provost and vice president for academic affairs (or her/his designated representative) in coordinating the functioning of the subcommittees and the committee of the whole, directing the entire policy and curriculum review operation, and ensuring effective communication among all participants in the curriculum and policy development process. The Office of the Provost and Vice President for Academic Affairs is responsible for providing staff support to the committee.
The term of the faculty member from Faculty Council shall be one year. The terms of the other faculty members shall be three years, one-third designated each year, so that one of the at-large faculty members shall be elected each year and only one representative may be elected by a school each year. Student terms are for one or two years as designated by the Student Government Association at the time of selection. If a member of the committee resigns, then the group which originally selected the member shall select a replacement.
This committee is responsible for considering any matters affecting academic policy in the institution. Its duties are to review new programs and periodically review the reorganization, modification of majors or programs; to recommend appropriate action by the faculty; to advise the provost and vice president for academic affairs in academic matters; and to make recommendations to the provost and vice president for academic affairs on adjudicatory resolutions of competing academic interests or policies. Before they are presented to the Academic Policies Committee, curriculum proposals need the approval of the faculty-through the appropriate school procedure-and the dean of the school. The Subcommittee on Curriculum first reviews the proposals sent by the school and then recommends them to the committee as a whole. On all curriculum proposals of any kind, the Academic Policies Committee makes recommendations to the provost and vice president for academic affairs, who reviews and then forwards them to the president for final institutional review and approval. A program-review subcommittee first reviews self studies for regular (i.e. every five years) program reviews and then recommends them to the committee as a whole. The Office of the Provost and Vice President for Academic Affairs makes available the program review policy. The policy explains the composition of this subcommittee and its role and deadlines as well as those of the Academic Policies Committee. The Academic Policies Committee makes recommendations about program reviews to the Provost and vice president for academic affairs, who reviews and then forwards them to the president for final institutional review and approval. The Subcommittee on Policy first reviews policy proposals-which a variety of sources can initiate-and then recommends them to the committee as a whole. The Academic Policies Committee makes its recommendations about policy proposals to the provost and vice president for academic affairs, who then presents them to Faculty Council for its review and response. The Faculty Council reports to the provost and vice president for academic affairs its favorable responses to policy recommendations. If the Faculty Council has concerns or reservations about a policy recommendation, then it will report them to the Provost and vice president for academic affairs as soon as possible, but no later than sixty academic year calendar days after receiving the Academic Policies Committee recommendation. The provost and vice president for academic affairs will consult with the Executive Committee of Faculty Council and with the Academic Policies Committee, as well as with the Subcommittee on Policy, in an attempt to reconcile the differing perspectives on the policy. After such reconciliation-and revision, where appropriate-is completed, the provost and vice president for academic affairs will review and then forward the recommended policy to the president for final institutional review and approval. A schedule of meetings for the academic year will be set up early in the fall semester to ensure the most expeditious interaction between the Academic Policies Committee and the Faculty Council. The Subcommittee on Curriculum may need to meet more frequently than the committee as a whole, depending on the volume of submissions. To ensure that curricular proposals are reviewed in a timely fashion, the committee should adhere as closely as possible to the schedule prepared by the Office of the Provost and Vice President for Academic Affairs. Proposers should bear in mind that the Subcommittee on Curriculum may request additional information about and/or revisions of proposals. Such requests may influence the date on which the full Academic Policies Committee considers the proposals.
This committee reports to the provost and vice president for academic affairs.
The Campus Life Committee, as part of its charge, serves the College's Advisory Committee on Campus Security. The committee membership consists of the following:
[Note: One half of the total membership of the committee will be female.] The committee shall elect its own chairperson.
Faculty and staff terms are for two years (to be staggered initially by lot). All other terms are for one year with eligibility for reappointment.
This committee reports to the vice president for student affairs and campus life.
ChargeThe Committee for College-wide Requirements (CCR) has responsibility for proposed College-wide requirements (e.g., a general education requirement or more simply a writing requirement or diversity requirement that would apply to all students) and curricular issues related to such a requirement, and for reviewing courses that do not have a home within a single school or division (e.g., current IC2 courses, permanent ICSM courses, etc.).
Terms of office will be for two years, with staggered rotation of terms established at the time the committee is first composed. In the event of a resignation prior to completion of a term, a new appointment will be made following the procedures described above under "Membership".
Proposals for College-wide requirements would normally be developed by a task force appointed by the Provost/VPAA or Faculty Council. In some instances, CCR may be asked to develop a program that has been designed conceptually by such a task force and approved in principle by the faculty. CCR will make available to the faculty copies of all proposals under deliberation and invite comment, which may include the results of any advisory vote. CCR will be responsible for assuring that assessment of any student learning outcomes attached to any requirements resulting from CCR recommendations takes place. Proposals recommended by CCR, along with comments received, will be referred to the APC for College-wide review.
This committee reports to the Provost and Vice President for Academic Affairs.
CCR will meet as determined by its chair in collaboration with the Director of General Education in order to accomplish its mission.
CCR will review its charge and membership after three (3) years and make any recommendations to Faculty Council.
Charge Institutional effectiveness refers to the ability of Ithaca College to define clear goals, to assemble resources in support of those goals, and to achieve the purposes identified in those goals. Accordingly, the Institutional Effectiveness and Budget Committee exists to ensure the effective and efficient development of college-wide action guided by the College's strategic plan. The Committee will also review plans and priorities that arise from standing committees and administrative offices that contribute as supplemental planning bodies to ensure that they are consistent with the overall strategic plan and that they are assessed. The Committee will develop annual college budgets for leadership review and Board of Trustees approval, as well as multi-year financial projections that align funding with the priorities of the strategic plan. Ithaca College has at any given time a strategic plan that identifies key goals for achievement over a defined period of time. From 2011 to 2020, that plan is IC 20/20, whose development is overseen by the IC 20/20 Advisory Committee. Certain areas not included in the IC 20/20 also require ongoing supplementary planning, and these specific plans are also part of the overall Ithaca College strategic plan. At the present time, these areas include the President's Advisory Council on Diversity (PAC-D), the Facilities Planning Committee, the Enrollment Management Advisory Committee (EMAC), the Information Technology Advisory Committee (ITAC), the Enterprise Risk Management Committee, and the Climate Action Plan Steering Committee.
Committee members unable to attend a given meeting will not be represented by alternates. Terms of office will be as stipulated by the membership category under 1.6.2.17.1. In the event of a resignation from the committee prior to completion of a term, a new appointment will be made following the procedure described above in "Membership."
The Committee reports to the President. It shares its recommendations, as appropriate and approved by the President, with the College community or selected components of it.
The Committee will meet as determined by the co-chairs or President in order to accomplish its mission. |
Last Updated: October 14, 2011 |
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This document is maintained by the Office of General Counsel. Send comments to: Bonnie LeBlanc |
