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ITHACA COLLEGE
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VOLUME II
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2.10 Technology Use Policies
When you are granted access to a shared computer system or computer network you become part of a community of users. The Ithaca College All College Computer and Network Use Policy applies to all users of College computers and network resources. Additional policies may also apply to specific systems (such as the CWIS policy for information posted on the Ithaca College Web server). Questions about this policy should be addressed to the associate vice president for information technology services (its@ithaca.edu). 1. Individual use Your account and network connection (ResNet or office) are for your individual use. A computer account is to be used only by the person to whom it has been issued. You are responsible for all actions originating through your account or network connection. You must not impersonate others or misrepresent or conceal your identity in electronic messages and actions. 2. Respect the privacy and security of users and systems Unless information is specifically made public or accessible to you, you should assume anything on the network is private. Just because you may have the ability, through a loophole, someone's carelessness, etc., to access files, directories, or information that does not belong to you, you do not have the right to do so. Any attempt to circumvent computer, network or file security or to take advantage of security lapses is prohibited. 3. Do not disturb other users or abuse computer resources Disruptive and/or invasive actions using computer systems and networks are strictly prohibited. Examples of this include, but are not limited to, viruses, threatening or harassing messages, "spamming,"2 packet sniffing, self-perpetuating programs, excessive volume of file transfers, network traffic or printing, and other programs, files, hardware, software, or actions that deliberately or unintentionally degrade or disrupt system or network performance, compromise or circumvent system or network security, or interfere with the work of others. The use of network hubs, routers, wireless access points, or other devices designed to share your network connection with multiple computers or devices is expressly prohibited. Individuals are required to take reasonable precautions to ensure that
their systems are secure -- this includes maintaining current virus detections
software at all times on their system(s). 4. Respect intellectual property The use of campus computer resources, including ResNet, to share or distribute copyrighted material to others without the permission of the copyright holder is prohibited. This includes, but is not limited to, using peer-to-peer applications (ex: KaZaAa) to share these files. The burden of proof of ownership or obtaining permission from the copyright owner is upon the account holder. Upon receiving proper notification, as defined by the Digital Millennium Copyright Act, of a potential infringing activity, we will where possible remove or block access to the material in question. Reports of repeated copyright infringements will lead to termination of computer/network services and/or other College/legal actions. 5. Access to computer accounts & networks / Non-commercial use only Ithaca College will make reasonable efforts to have its computer systems and networks available at all times. However, as part of regular maintenance and other planned and unplanned activities, systems & networks may be unavailable at any particular time. Ithaca College reserves the right to restrict or terminate access to its computer & network resources as necessary. Ithaca College computer systems and networks are for non-commercial individual use related to the educational mission of the College by its faculty, staff and students, and for approved College business activities. 6. Abide by the regulations; don't break the law All users must abide by all college rules and policies, as well as local, state and federal laws. This includes, but is not limited to, other Information Technology Services' policies; the Ithaca College Student Conduct Code and other College policies; local, state and federal regulations. 7. Privacy ITS follows industry practices and routinely monitors network traffic to ensure the proper functioning and equitable utilization of the College's computer resources, but by policy does not routinely monitor the contents of user files, messages or network transmissions. However, given the nature of computers and electronic communications, we cannot guarantee the absolute privacy of your files and information. You must take reasonable precautions and understand that there is a risk that in some circumstances others can, either intentionally or unintentionally, gain access to files and messages. Where it appears that the integrity, security or functionality of the College's computer or network resources are at risk or in instances of abuse of College policies, codes, or local, state or federal laws, Ithaca College reserves the right to take whatever actions it deems necessary (including, but not limited to monitoring activity, scanning specific machines, and viewing files) to investigate and resolve the situation. 8. Restrictions The College may impose restrictions on the use of its computer and network systems and/or take additional actions in response to complaints presenting evidence of violations of this or other College policies, codes, or state or federal laws. Reporting Violations If you believe that a violation of this policy has occurred, you should contact the Information Technology Services' Computer Abuse Administrator at computer_abuse@ithaca.edu or by calling 607-274-3030. In cases where you feel that an individual's health or safety appears to be in jeopardy you should immediately contact the Office of Public Safety at 607-274-3333. This policy will be updated periodically. Updates will be posted here and at www.ithaca.edu/computing/policies/all_campus_use.htm.
This document describes the policies under which the Ithaca College Campus-Wide Information Service (CWIS) will be managed.
The Ithaca College CWIS will facilitate the dissemination of accurate and timely information about and from Ithaca College to the Internet community, as well as enhance the efficiency and expand the services of campus administrative, academic, and student support programs.
CWIS Policy Board: The group responsible for establishing and enforcing the policies and procedures associated with the use of the CWIS. In addition to the CWIS manager, membership shall include representatives from the following departments:
CWIS Working Group: The group responsible for implementation of CWIS policy at a detail level and for the start-up and maintenance of the CWIS hardware and software. Members of the group assist information providers (IPs) in maintaining their information. They are also responsible for maintaining the menu structure and information on campus-wide pages. This group will include, at a minimum, a representative from Information Technology Services (the CWIS manager), a representative from the library, and a representative from college relations. Others will be consulted as needed. CWIS Manager: Information Technology Services' staff member responsible for setting up and maintaining CWIS server hardware and software, backing up server data and developing any software tools to help automate document maintenance processes. Information Sponsor: Any Ithaca College department or officially recognized organization wishing to contribute information to the CWIS. The information sponsor must authorize one or more information providers. Sponsors are responsible for establishing internal procedures to ensure that all information provided to the CWIS is accurate, remains current, is appropriate for on-line use, and complies with the policies established by the policy board. Information Provider: A current employee or student selected by an information sponsor as the main contact for supplying and maintaining information on the CWIS. IPs must sign an information provider agreement and attend training as specified by the policy board and CWIS working group. IPs will be expected to read their electronic mail on a regular basis and respond promptly to any questions from or problems reported by CWIS users.
Any Ithaca College department or other officially recognized College organization is a potential information sponsor. An information sponsor must select at least one information provider within the organization to serve as its internal CWIS information coordinator. If an organization selects more than one IP, one of the IPs must be designated as the primary information provider for that organization. Each IP must sign an information provider agreement. A primary IP must have their form approved by both the head of the sponsoring organization and by its vice president, dean, or director. Other IPs may have their forms approved by the head of their sponsoring organization. Recognized student clubs and organizations may apply to be information sponsors with the approval of the Center for Student Leadership and Involvement or, in the case of cocurricular activities, with the approval of their academic unit. Accounts for student organizations must be renewed each academic year. Current Ithaca College students may also apply for individual accounts in order to publish pages that do not directly represent a College department or organization. Individual accounts will be disabled once an individual is no longer a current student of the College. Information Technology Services will provide training sessions for information providers. Although not required, these training sessions are recommended. The CWIS working group will publish additional support documentation as needed.
The CWIS working group does not exercise editorial control over the material posted on the CWIS. However, the CWIS policy board reserves the right to remove any material from the system. The responsible IP and sponsor will be notified in such an event. Information sponsors and providers are responsible for ensuring that their information complies with the following standards:
The Ithaca College CWIS is accessible via the global Internet. Private and confidential information should not be posted in this forum unless appropriate security restrictions are enabled. Reasonable efforts will be made by the CWIS working group to ensure that information is secure from modification or deletion by anyone other than the responsible IP. Any tools or techniques that might have the potential to cause system security risks, such as Common Gateway Interface (CGI) scripts, may only be used by IPs if developed in conjunction with, or approved by, the CWIS manager. The CWIS policy board reserves the right to prohibit the use of tools and techniques that pose a threat to system security.
The policy board approves the design of at least the top-level menu (home page). The policy board may specify other campus-wide sub-pages as required.
The CWIS working group will be responsible for establishing links from the IC-CWIS home page or sub-pages to pages supplied by the IPs. The IPs are responsible for ensuring that all links from their own pages are valid and for keeping their information current. Pages will be periodically scanned for expiration. If a document has not been modified in over one year, the responsible IP will be contacted via e-mail with a notice that his or her document is due for review. Any expired document that has not been reviewed within a month of such notification may be removed from the CWIS.
The CWIS working group reserves the right to disable access to pages that are causing a negative impact on server or network performance. In such an event, the working group will make a reasonable attempt to notify the responsible IP of the situation before disabling access. |
Last Updated: June 1, 2003 |
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This document is maintained by the Office of the College Attorney. Send comments to: Deb Emnett |
