Calendar

Room Resources (Offices)

A Resource Account is an object in the Outlook Calendar that represents a room or a piece of equipment. These room resources are offices belonging to departments; the rooms are not classrooms or public spaces managed by the Registrar's Office or Campus Center and Event Services. Nothing changes regarding the scheduling of the "public spaces".

At Ithaca College, there is no difference between a room and a piece of equipment; the calendars are configured and managed the same way. The resource can be "invited" to meetings just like people can be invited.

The owner of a Resource Account can customize the settings for the account. Resource Accounts do not allow scheduling conflicts; if the resource already has an event scheduled for a particular time, no one else can "invite" the resource to another event. Multiple resources can be invited to a meeting.

Scheduling the Resource

By default, anyone using Microsoft Live Outlook calendar can schedule the resource. However, the owner can change this so that,

  • when someone includes the resource as an invitee to a meeting, the owner (or someone delegated by the owner) approves or denies the request (moderated request)
  • viewing and scheduling of a resource is limited by permissions to specific people.

Sharing Resource Calendar

In order to view the Resource Account's calendar directly, like you'd view your own calendar, the owner (or someone delegated by the owner) must give you access permissions.

Configuring Resource

Only the owner (or someone delegated by the owner) can adjust the settings for the Resource Account. Owners can onfigure how the Resource Account can be scheduled, including

  • Automatic scheduling vs. request to schedule
  • Maximum meeting length
  • Whether recurring meetings are allowed

To configure the resource:

  • log into Outlook Web App (OWA) through myhome.ithaca.edu
  • Click on your name in the top right corner
  • Click on Open Other Mailbox
  • Type in the room resource name e.g. stafflunchroom@ithaca.edu
  • Click on Options, top right corner
  • Click on Settings
  • Configure the Resource Scheduling Options
  • (optional) Configure the Calendar Appearance, Reminders and Automatic Processing as desired

Restrict Scheduling 

To restrict room resource scheduling, use Outlook Web App. Once the room has been created:

  • Log into Outlook Web App (OWA) using your username and password through myhome
  • Right click on your name in the top right corner
  • Click on Open Other Mailbox
  • Type in the room resource name e.g. stafflunchroom@ithaca.edu and click Open
  • Click on Options, top right corner
  • Click on Settings
  • Configure the Resource Scheduling Options
  • Configure the Resource Scheduling Permissions
  • (Optional) Configure Calendar Appearance, Reminders and Automatic Processing as desired

Outlook Web App

Windows Outlook 2010: