E-mail

Signature Standards

In an effort to present Ithaca College e-mail communication in a professional and consistent manner, the Office of Marketing Communications has published recommended standards for the e-mail signatures of faculty and staff for their “@ithaca.edu” accounts. See the link under IC Resources in the right sidebar for more information as well as sample signatures.

Creating a signature in popular Ithaca College email programs:

Pipe Character

Note that the pipe (|) character is recommended for separating elements of the signature. This character is usually found on the back slash key (\) (above the Enter/Return key on the right side of the keyboard). Press shift+back slash to create the pipe character.

Outlook 2010 for Windows

  • On the Home tab, double-click the New E-mail icon in the top left corner.
  • On the Message tab, in the Include group, click Signature, and then click Signatures…
  • On the E-mail Signature tab, click New
  • Type a name for the signature (e.g., “Standard”), and then click OK.
  • In the Edit signature box, type the text that you want to include in the signature.
  • To format the text, select the text, and then use the style and formatting buttons to select the options that you want.
  • When you have finished, click OK, then click the X in the top right corner to close the Message window.
  • At the Microsoft Outlook prompt, click Yes to confirm that you want to save changes.
  • Repeat this procedure to create additional signatures, giving each one a unique name

Outlook 2011 for Macs

  • On the Outlook menu, click Preferences.
  • Under E-mail, click Signatures.
  • Click the + sign at the bottom of the window
  • Double-click on "Untitled" and type a name for your signature.
  • Enter your signature in the Signature box on the right.
  • Click Default Signatures... at the bottom of the screen
  • To the right of your account name click the double arrows and select the name of the signature you just created.
  • Click OK.
  • Repeat this procedure to create additional signatures (if needed), giving each one a unique name
  • Close the Signatures window.
  • Enter your account password if prompted.

Outlook Web App

  • Click the gear icon to the right of your name (top right of screen)
  • Click Options
  • Click Settings in the left menu
  • Click on Mail at the top of the page
  • Type the text for your signature in the space provided
  • To make email or Web page addresses active links in your signature, select the address text, copy the text, click the Insert Hyperlink icon on the toolbar (the globe with blue chain links), paste the copied text, click OK
  • Check the box to "Automatically include my signature on messages I send"
  • Click Save at the bottom of the page
  • Click on Mail at the top right of the screen to return to your mailbox

Thunderbird

  • Go to Tools > Account Settings
  • Click the name of the account for which you want to create a signature
  • In the Signature Text area, type the text for your signature (though html or a signature from an attached file are optional, simple text is recommended for compatibility with all email clients and devices)
  • To include email or Web links in your signature, simply type the email or Web address as text in the signature area. No special formatting is required, and most recipients will see the addresses as links (see sample at bottom pf page)
  • A different signature can be created for each account
  • Click OK when done

Apple Mail

  • Go to Mail > Preferences > Signatures
  • In the left pane, click the name of the account for which you want to create a signature (make sure All Signatures is not highlighted)
  • Click the plus (+) below the middle pane
  • Optionally type a name for your signature
  • Mail will create a basic signature in the right pane. Type additional text for your signature as desired
  • To include email or Web links in your signature, simply type the email or Web address as text in the signature area. No special formatting is required, and most recipients will see the addresses as links (see sample at bottom of page)
  • A different signature can be created for each account
  • Use the Choose Signature pull-down menu to select the signature to be used with each account (if the signature you just created is not available click All Signatures in the left pane, then click the account name in the left pane, then choose the desired signature from the pull-down menu)
  • Close the Preferences window