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Article I
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Name of Organization
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The organization shall be known as the Ithaca College Alumni Association.
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Article II
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Purpose
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The Ithaca College Alumni Association is devoted to the perpetuation
of Ithaca College through programs that offer opportunities for
alumni to maintain strong bonds with their alma mater and with each
other. Members work with the Office of Alumni Relations to develop,
foster, and implement activities that are in the best interests
of the College and its alumni.
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Article III
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Association Membership
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3.1
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All holders of degrees (undergraduate, graduate, and honorary)
from Ithaca College and all non-degree holders who have attended
Ithaca College for one full semester or more in good standing but
are not current students shall be afforded membership in the association.
The eligibility and qualifications for membership, and the manner
of and admission into membership, may be prescribed by resolutions
duly adopted by the board of directors of the association. All such
resolutions or rules and regulations relating to members adopted
by the board of directors of the association shall be affixed to
the bylaws of the association and shall be deemed to be part thereof.
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3.2
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The association shall keep at the Office of Alumni Relations complete
and correct records of the names, addresses and associated contact
information (telephone numbers, email addresses, etc.) of all members.
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3.3
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The association seal, if any, shall be in such form as the board
of directors shall prescribe, in concert with Ithaca College.
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Article IV
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Board of Directors
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4.1
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The association shall be managed by a board of directors. Each
director shall be a member of the association during his/her directorship.
The members of the board shall be designated as elected directors,
referred to throughout these bylaws by the term director(s), directors
emeritus, or ex officio directors.
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4.1.1
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Only directors shall be entitled to vote on matters before the
board. directors emeritus and ex officio directors shall
not be entitled to vote, but shall have all other rights and privileges
of board membership as set forth in these bylaws.
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4.1.2
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The number of directors may be increased or decreased by the board
of directors, provided that the number of directors shall consist
of not less than three directors, and that any action by the board
of directors to effect such increase or decrease shall require the
vote of a majority of the directors. No decrease shall shorten the
term of any director then in office. As of September 22, 1991, the
number of directors is set at 24.
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4.1.3
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A student director shall be elected to the board of directors for
a two-year term according to the procedures set forth in section 1.6.7.3.5.
The student director shall have all rights and privileges of board
membership as set forth in these bylaws, including the right to
vote on matters before the board. The student director shall be
a freshman, sophomore or junior, in good academic standing, when
elected to the board. The term of the student director shall not
be counted toward term limits specified elsewhere in these bylaws.
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4.2
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The board of directors shall consider the following in its selection
criteria for directors:
- personal qualities and attributes;
- the background, knowledge and experience necessary to make
a meaningful contribution to the board's activities;
- he ability to commit the time necessary to make that meaningful
contribution;
- a demonstrated record of involvement in alumni activities and
College events;
- a prior giving record.
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4.3
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New directors shall be elected by the board of directors for a
term of three years. Except as otherwise specified in these bylaws,
no director shall serve for more than three consecutive three-year
terms.
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4.3.1
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The limit of three consecutive terms for a director shall apply
only to directors first elected after January 1, 1993. directors
who were first elected between January 1, 1981 and December 31,
1992, and have served consecutive elected terms since that time
shall be entitled to serve a maximum of four consecutive elected
terms. There shall be no limit on the number of consecutive elected
terms served by any director who was first elected prior to January
1, 1981, and has served uninterrupted terms since that time.
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4.3.2
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The re-election of incumbent directors shall be in accordance with
the procedures set forth in section 1.6.7.3.2.
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4.3.3
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Newly created directorships or vacancies on the board of directors
shall be filled at the next election of new directors in accordance
with the procedures set forth in section 1.6.7.3.3.
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4.4
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The board of directors may remove any director with cause only.
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4.4.1
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A director may resign at any time by giving written notice to the
board of directors or to an officer of the association. Unless otherwise
specified in the notice, the resignation shall take effect upon
receipt thereof by the board of directors or such officer.
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4.4.2
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Any director who is absent from more than one (1) scheduled meeting,
in any one year, without having communicated to the board his or
her inability to attend the meeting, may, at the discretion of the
board of directors, be removed from the board. This decision is
to be made solely by the directors based on the facts as they know
them.
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4.5
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The board of directors shall hold at least three (3) regular meetings
a year. Two of these three meetings shall coincide with the Homecoming
Weekend and Alumni Weekend. The third of these regular meetings
shall be held during the Winter at a time fixed by the board of
directors. All other meetings shall be held at such time and place
as shall be fixed by the board of directors.
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4.5.1
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Written, oral, or any other method of notice of the time and place
shall be given for all meetings of the board of directors in sufficient
time for the convenient assembly of the board of directors. The
notice of any meeting need not specify the purpose of such meeting.
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4.6
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At all meetings of the board of directors, the quorum necessary
for the transaction of business shall consist of at least one third
of the entire number of directors and the vote of a majority of
the directors present constituting such quorum shall be the act
of the board. A majority of the directors present, whether or not
a quorum is present, may adjourn a meeting to another time and place.
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4.7
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Ex officio membership on the board of directors shall consist
of the president of the College, vice president of institutional
advancement, executive director of development, director of the
Ithaca Fund, director of alumni relations, assistant director(s)
of alumni relations, alumni trustees who are not current directors
and Senior Class president.
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4.7.1
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The director of alumni relations shall have the responsibility
for the general management of the affairs of the association and
the board of directors.
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4.8
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An historian may be appointed by the board for an indefinite period
of time.
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4.9
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From time to time, the board may designate directors Emeritus,
based on service and commitment to the Alumni Association and/or
the board of directors.
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4.10
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The association shall keep at the Office of Alumni Relations complete
and correct records and minutes of the proceedings of the board
of directors.
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Article V
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Officers
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5.1
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The board of directors shall elect, from its membership a president,
vice president, secretary, and other such officers as may be determined
by the board.
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5.1.1
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The president shall preside at all meetings of the board of directors.
In his/her absence, the vice president, secretary, or any director
chosen by the board of directors shall preside in the order named.
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5.1.2
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The president shall be the chief executive officer of the association.
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5.2
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During the absence or disability of the president, the vice president
and secretary, in that order, shall have all the powers and functions
of the president.
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5.3
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All elections of officers shall be in accordance with the procedures
set forth in section 1.6.7.3.4. The
board of directors may remove any officer with cause at any time.
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5.3.1
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Terms of office shall be three years. directors with less than
three years of eligibility remaining who are elected as officers
will have their terms extended automatically to coincide with their
terms as officers. In these instances, the board term will end when
the current officer term expires. All other provisions and limitations
on Board membership remain in effect. The balance of the term shall
be filled by special election at the next meeting of the board.
Procedures for such special elections shall be recommended by the
Board Membership/Bylaws Subcommittee.
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Article VI
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Alumni Trustees
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6.1
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Alumni representation on the board of trustees of the College:
the board of directors from time to time shall present to the board
of trustees three alumni to be considered for the position of alumni
trustee. (The board of directors shall select these three alumni
by special election.) The alumni trustee shall be selected by the
board of trustees of the College in accordance with the rules of
the board of trustees. The term "alumni trustee" refers
to an alumni representative who is selected in this manner to serve
on the board of trustees.
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6.2
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In order to be eligible to be nominated to serve as an alumni trustee,
an alumni representative must either be a current director who has
completed at least one full term (three years) on the board of directors,
be a director emeritus, or have previously served one complete term
or three years as a director.
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6.3
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An alumni trustee who is not a current director (i.e. director
emeritus or past director), shall be an ex officio director
for the length of their term as an alumni trustee. Attendance at
alumni association board meetings would not be required. A report
may be submitted by conference call or in writing.
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6.4
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A director with less than three years of eligibility remaining
who is elected as an alumni trustee will have their term extended
automatically to coincide with their term as alumni trustee. In
these instances, the director's term will end when the alumni trustee
term ends. All other provisions and limitations of Board membership
remain in effect.
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6.4.1
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An alumni trustee who is a director shall not be required to stand
for re-election to the board of directors for the duration of his/her
term as alumni trustee and shall be automatically re-elected if
eligible to serve an additional term. The term for which an alumni
trustee is deemed re-elected shall constitute one of the three (3)
terms to which a director is entitled pursuant to 4.3.1
of these bylaws.
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6.4.2
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If the term of a director, currently serving as alumni trustee,
expires in the same year in which his/her alumni trusteeship expires,
the director will not be deemed to be re-elected to the board of
directors in that year of expiration, and must stand for re-election
to the board, provided he/she desires to seek another term and is
otherwise eligible.
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6.5
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If an alumni trustee vacancy occurs because an alumni representative
does not complete the term for which they have been elected, a replacement
may be secured. The board of directors shall recommend three members
of the alumni as set forth in 6.1 of
these bylaws to the board of trustees. The replacement alumni trustee
shall be selected by the board of trustees of the College in accordance
with the rules of the board of trustees.
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Article VII
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Standing Committees of the Board of Directors
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7.1
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Executive Committee: Chaired by the president, and made
up of all officers, standing committee chairs, and current Trustees
(both regular and alumni trustees who are currently serving as directors),
the Executive Committee serves as an advisory body to the president.
The Executive Committee shall have full authority to act, between
all meetings of the board, on any matter requiring interim action,
provided, however, that the Executive Committee shall not take interim
action which is inconsistent with prior acts and resolutions of
the board itself, or which affect the fixed duties of any other
standing committee of the board. Any such action taken by the Executive
Committee shall be deemed the action of the board and shall be reported
at the next full Board meeting.
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7.2
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The president shall determine the membership and chairmanship of
each of the following standing committees:
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7.2.1
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Membership/Bylaws/Awards Committee:
Board Membership/Bylaws Subcommittee:
(a) Shall administer all Board elections in accordance with these
bylaws. (b) Shall review these bylaws on an on-going basis, making
recommendations for needed changes/revisions to the board of directors.
Awards Subcommittee: Shall gather
nominations, screen candidates, and present recommendations to the
board of directors for the Alumni Association awards.
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7.2.2
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Program Planning Committee: (a) Shall review and provide
feedback for all campus alumni activities in concert with the Office
of Alumni Relations. (b) Shall seek and suggest new programming
ideas for future campus alumni activities.
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7.2.3
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Alumni Clubs Committee: (a) Shall review and provide feedback
for all alumni club activities in concert with the Office of Alumni
Relations. (b) Shall seek and suggest new programming ideas for
future alumni club activities. (c) Shall serve, when necessary,
in a liaison capacity between the clubs and the College.
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7.2.4
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Fund-raising Committee: Shall work in conjunction with the
Office of Institutional Advancement and the Office of Development
to advance and strengthen fundraising efforts within the student
body and the Alumni Association. The committee will suggest, undertake
and endorse activities designed to build and maintain a culture
of giving both on and off campus.
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7.3
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The president may create ad hoc committees as deemed necessary.
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7.4
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The director of alumni relations shall serve as an ex officio
member of all committees.
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Article VIII
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Liaisons/Liaison Committee
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8.1
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Liaisons with various Ithaca College organizations are as follows:
Admission Liaison: Shall work in
conjunction with and report on behalf of the Office of Admissions.
Athletics Liaison: Shall work in
conjunction with and report on behalf of the Department of Intercollegiate
Athletics.
Career Services Liaison: Shall work
in conjunction with and report on behalf of the Office of Career
Services.
Multicultural Affairs Liaison: Shall
work in conjunction with and report on behalf of the Office of Multicultural
Affairs.
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8.2
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Liaisons may consist of either a single director or a liaison committee
chaired by a director and composed of directors and/or interested
alumni at large.
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8.3
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Liaisons are appointed by the president of the Alumni Association
board of directors. Committee members may be appointed by the president
and/or appointed by the Liaison and approved by the president.
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8.4
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The director of alumni relations or his appointed representative
will serve in an ex officio capacity to each Liaisons/Liaison
Committee.
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Article IX
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Amendments
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9.1
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The board of directors may amend or repeal these bylaws and may
adopt new bylaws by a majority vote of the members of the board.
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