Scope and Eligibility of Grants: Pendleton Student Research and Production Grants are open to all full-time undergraduate students enrolled in the Roy H. Park School of Communications at Ithaca College. Students may apply for grants up to $1,000. The amount for the grant requested must be specified in the grant application. Projects may be partially funded.
Deadlines: The deadline to submit an application for a Pendleton Student Research and Production Grant for the Fall 2008 semester is Wednesday, October 15th, at 5 p.m. EST. All applications must be turned in to the Park School Dean’s Office. Applicants will be notified of decisions on November 5, 2008. Projects must be conducted and completed by December 19, and this is also the final date to submit receipts for reimbursement. Spring 2009 projects cannot be funded through this grant since there is a separate grant process for each semester. Grant applications are available in the Dean's Office, 311 Park Hall.
Definition of Research and Production: The words "Research and Production" are broadly defined to include such activities as various scholarly research projects, creative writing, and film and video production. Projects MUST be part of work you are doing for a Park School class that has faculty supervision. This also includes independent study coursework in the Park School. These grants may also be used to fund travel to academic and professional conferences to present research or production.
Projects in the pre-production or preliminary stages of production that will not be completed by December 19, 2008 are NOT ELIGIBLE for Fall 2008 semester grants.
Proposal Package: The proposal MUST include a one-page, typed description of the research or production project, including what stage the project is at and what the anticipated outcome of the project will be. In addition, a one-page detailed projected budget listing anticipated or already incurred expenses related to the research or production project (including funding received to date from other sources for the same project) must be submitted with the written proposal. An insufficient budget may detract from the overall quality of the application. The proposal must also include a faculty recommendation form (attached to these guidelines) for the project and must be submitted by the faculty directly to the Park School dean’s office no later than Wednesday, October 15th at 5 p.m. EST, in a sealed envelope and signed by the faculty member along the seal. Finally, a signed copy of the signature page (attached to the back of these guidelines) must be submitted. So a complete proposal will have all of the following: 1) a signed signature page, 2) one-page typed proposal, 3) one-page budget, and 4) completed faculty recommendation form that is in a sealed envelope and signed on the seal by the faculty member. NOTE: Do not wait until the last minute to request a faculty recommendation!
Other Requirements of Grant Recipients: Grant recipients are required to submit a one-page, double-spaced typed report on the outcome of their grant project, including a narrative of the project, outcomes, and itemized budget showing actual grant expenditures. The report should be submitted to the Associate Dean of the Park School of Communications by
December 19, 2008. All reports will be kept in a file that will be available, upon request, to faculty and staff for future reference. Failure to submit a final report may affect eligibility for future Pendleton Student Research and Production grants.
Acknowledgement of Grant: All projects are required to acknowledge the grant in writing within the credits of the project. If no credits are planned for the project, an acknowledgement must be made in writing within the project. The correct acknowledgement of the grant is as follows: Ithaca College Roy H. Park School of Communications James B. Pendleton Student Research and Production Grant.
Budgetary Guidelines: Pendleton Student Research and Production Grants may NOT be used for the following purposes:
1. As salary or payment directly to the student recipient
2. To hire undergraduate student assistants
3. To hire other individuals within Ithaca College
4. To pursue advanced degrees
5. To purchase capital equipment (i.e., cameras, light meters, computer hardware, etc.)
6. To pay for services and/or items that were not part of the original/approved
grant application.
Pendleton Research and Production Grants are awarded to individuals for items associated with the cost of a project, such as: purchasing supplies, products and services, or travel costs associated with the project. Services can be covered as long as the providers are not employed at Ithaca College.
Receipts are required as documentation for all expenses, and recipients must submit a final expense report with copies of receipts upon completion of the project. Any expenses incurred above and beyond the original grant amount will not be reimbursed. Any project that varies drastically from the original approved proposal will not receive funding. Supplies can be ordered by a purchase order generated through Ithaca College if it is a vendor that Ithaca College has an account with, or the individual can make the purchase and be reimbursed. All travel related expenses will be handled in the normal routine manner using the Ithaca College travel authorization and expense report forms. All signatures are required as normal.
All receipts must be dated for the College’s current fiscal year, which runs June 1st until May 31st of the following year (6/1/08 to 5/31/09). Also, the College cannot reimburse for sales tax, so that amount must be deducted from all receipts that are submitted for reimbursement.
Specific questions concerning what can or cannot be funded by Pendleton Research and Production Grants should be addressed to Karen Wheeler in the Dean's Office (tel. 274-3894, email: kwheeler@ithaca.edu).
Grant Review and Selection Process: The Pendleton Grants Committee will review all applications and make final recommendations to Dianne Lynch, Dean of the Roy H. Park School of Communications. Applicants will be notified by November 5 on the outcome of their application. Further questions concerning the grants may be addressed to the committee chair, Associate Dean Virginia Mansfield-Richardson (tel. 274-1021, email address: vmansfield@ithaca.edu).
Grant Application and Guidelines
