Spring Semester

At the end of the Spring semester, any student (except for residents of Circle Apartments and Eastman Hall) required to be on campus after the published Spring check-out date (during Senior Week) must receive written approval from the Office of Residential Life to remain in your room assignment. Students who fail to check out as required will be assessed a $100.00 unauthorized presence fee.

On campus graduating seniors do not need to submit a request. All will be approved to stay until 12:00 noon on the Monday following Commencement.

Meal plans are automatically extended only for students asked to stay by the Commencement Committee (Commencement Eve Concert staff and performers, School of Communication broadcast staff, Theater Arts staff, Dining Services staff, Conference and Event Services staff, etc.) and graduating seniors who have meal plans. 

Students approved to stay are expected to fulfill work and volunteer commitments, and must check out within 24 hours of their last work shift or campus event. Supervisors and coordinators should notify the Office of Residential Life of students who miss shifts or events for unacceptable reasons.

Eligible Reasons for Late Departure

On campus residents required to be here after the published Spring check-out date for on campus employment, athletic participation, academics (not including May Term courses), or Commencement-related participation (such as Senior Week volunteers) are eligible for late departure.  Students' supervisor or coach needs to submit a Late Departure Request Form requesting that their student employee or athlete have a late checkout. 

Students with travel needs may complete the Late Departure Request Form requesting to check out on a date later than the published closing date.  Approval is not guaranteed.

The Late Departure Request Form goes live on Monday, April 10, 2023.

Screenshot of IC Intercom main page

Detailed information regarding the Late Departures process, expectations, and services will be announced in Intercom as we get closer to the end of the current semester. 

Unauthorized Presence

Students found in a closed residence hall or apartment who are unapproved after the published closing time are subject to immediate removal from the building, a student conduct referral, and a $100.00 fine. This also applies to students who fail to check out of their rooms by the required check-out time.