Title

Physical Distancing

Flexible Work Arrangements

Ithaca College will consider flexible work arrangements for employees whenever possible, including but not limited to the following:

  • Establishing staggered shifts, whenever possible, for faculty and staff to work on campus to reduce density in offices and workspaces and allow for proper physical distancing.
  • Using a compressed work week, which allows faculty and/or staff to work the 37.5-hour week (or 40 hours depending upon the position) over a shorter period of working days. The most common arrangement is four 10-hour days instead of five 8-hour days.
  • Reducing the amount of time faculty are on campus to those days/times faculty are teaching in person. Class planning and scholarly research should be done remotely whenever possible.

Employees should review possibilities with their supervisors using the college’s existing policies for flexible work arrangements as guidance.

In addition, business units are encouraged to restrict face-to-face meetings for all employees whenever possible. Office hours, student advising sessions, and faculty and/or staff meetings should be conducted virtually. When face-to-face meetings are unavoidable, they should occur in spaces where six feet of distance is allowed, 50% capacity is not exceeded, and all parties are required to wear face coverings.

Strategies to Maintain Adequate Physical Distancing

All business units are expected to change work practices and procedures to maintain adequate physical distancing and encourage the following:

  • Choose phone, email, or videoconference interactions instead of face-to-face interactions whenever possible, even when offices are close by (e.g., same building, floor, corridor).
  • Develop self-service alternatives to face-to-face interactions.
  • Consider closing or avoid congregating in break rooms, kitchen areas, or conference rooms. In these shared spaces, six feet of physical distance must be maintained, 50% of capacity cannot be exceeded, and all occupants should wear face coverings. Any touched surfaces or equipment must be cleaned and disinfected before and after use.
  • Encourage employees to eat at home or in their own offices and to bring their own coffee or other drinks as food and beverages should not be shared among employees.

The Office of Facilities, in collaboration with building coordinators, will also provide signage reminders in shared offices and lobbies regarding expected compliance with safety behaviors.

Traffic Flow

To reduce face-to-face and bi-directional foot traffic, most buildings, and some key interior locations where possible, will have one entrance, while all other doors will be designated as “exit only” (all doors will be available as exits in the case of fire or other emergency). The college will place rope and stanchion barricades in appropriate locations, as well as reminders of CDC guidelines for physical distancing. Where multiple stairways exist within a building, at least one stairway will be designated for traffic going up and others designated for traffic going down. Signage will be posted in all buildings indicating that six feet of distance must be maintained between persons. Additionally, physical distancing floor markers, identified areas that are acceptable for seating, as well as the distribution of furniture in congregation areas will be implemented.

The Office of Facilities, in collaboration with all building coordinators, has developed signage that is not only appropriate to the pandemic but also Ithaca College-brand specific. More specifically, signage will include visual cues for the following:

  • Reminding people to stay home if they feel sick.
  • Covering the nose and mouth with an acceptable face covering.
  • Locations where face coverings can be found if one is needed.
  • Proper storage and, when necessary, disposal of personal protective equipment (PPE).
  • Adhering to physical distancing instructions
  • Reporting symptoms of or exposure to COVID-19, and how to do so.
  • Following hand hygiene and cleaning and disinfection guidelines.
  • Reminding people that visibly soiled hands should be washed with soap and water and that hand sanitizer is not effective on visibly soiled hands.
  • Following respiratory hygiene and cough etiquette.
  • Indicating traffic flow, including entrances and exits to buildings.

Signage will be prominently displayed at building entrances and other strategic locations. Particular attention will be afforded to signage in high-traffic areas and areas where individuals congregate (e.g., lines for dining halls, student services, etc.).

Concentrated signage will be posted in restrooms illustrating and explaining proper handwashing techniques and physical distancing. A room diagram for each classroom or meeting space will be provided that observes physical distancing measures for a lecture-style configuration in each classroom or meeting space. The locations of acceptable seating will be marked by stickers on seats or the floor.