Shared Equipment and Common Areas

Shared Equipment

  1. Limit the use of shared equipment (e.g. construction tools, telephones, computers, copy machines, staples, landscaping tools, etc.) as much as possible.  
  2. Whenever possible, each employee should be assigned their own equipment. If this is not possible, provide EPA-approved disinfectant to apply before and after use and display signage to remind employees to do so. 
  3. Encourage employees to use the Print Center for photocopies rather than use of office copiers. If office copy machines need to be used, provide EPA-approved disinfectant and remind people to clean touch pad before and after each use.   
  4. Mark 6 feet of physical distance around workstations and other stationary work areas (e.g. copy machines, faxes, post-office station). 
  5. Generate a schedule for use of general office equipment to minimize people congregating around these items.   

Atriums and Lobbies

  1. The Office of Facilities will indicate with signage or visual cues how to maintain 6 feet of physical distance when in these spaces and also any furniture that cannot be used.   

Lounges and Kitchenettes

  1. While communal lounges will not be closed, employees should respect physical distancing visual cues and disinfect areas prior to use.   
  2. Limit use of office kitchenettes in terms of number of occupants to comply with 6 feet of physical distancing. Employees should bring their own flatware and dishes and store these items in their individual workspace if possible (not on a drying rack or storage cabinet that others may access). All shared items should be removed.
  3. Provide clear cleaning instructions for microwaves, refrigerators, coffee machines and other “touched” surfaces with an EPA-approved disinfectant before and after each use. Consider closing kitchenettes if health and safety guidelines are not followed.
  4. Employees should not bring in communal or shared food. 
  5. Employees should bring their own water bottles and use touchless water fountains to refill.

Conference Rooms

  1. Remove dry erase markers, chalk, and erasers from conference rooms. Require that people using conference rooms to bring their own.   
  2. Use EPA-approved disinfectant provided in rooms to clean podium, computers, sound systems, and other “touched” surfaces before and after each use. 
  3. Encourage employees to use their college-provided laptops, over the use of shared systems.  
  4. Limit the number of occupants to maintain 6 feet of physical distance and 50% of room capacity cannot be exceeded. 

Elevators and Confined Spaces

  1. All tightly confined spaces (e.g., elevators, supply rooms, faculty offices) must be limited to one person at a time where possible, unless all individuals in such space at the same time are wearing face coverings. Even with face coverings in use, occupancy should not exceed 50% of the maximum capacity of the space.   
  2. If more than one person is on an elevator, always wear a face covering, avoid touching the floor buttons with fingers (use your elbow), and avoid talking. Use stairways when feasible.