Know Your Rights

Hours

Students log their hours in an on-line timecard on our payroll system called ICHR Cloud. They will submit their time cards every two weeks and be paid for the hours submitted after they are approved by their supervisor.

Hours

• Please note Ithaca College’s policy states that while classes are in session, students are limited to working twenty (20) hours per week, which includes all Ithaca College student employment.
• When a student is on break (Spring Break, Winter Break or during summer session), they may work no more than forty (40) hours per week. If a student is required to work during a holiday, they receive straight time pay for the hours worked.
• Students are not eligible to be paid for snow days unless they work. If the student’s department is still operating, they should report to work unless otherwise notified by their supervisor.

NYS Paid Sick Leave

Effective September 30, 2020, student employees at Ithaca College began to accrue New York State Paid Sick Leave (NYSPSL) each pay period at the rate of 1 hour of leave per every 30 hours worked in New York State, up to a maximum of 56 hours per fiscal year (July 1 – June 30). Hours worked outside of NYS are not counted toward the accrual of PSL.  Therefore, student employees who work out of state in the 2021 Spring Semester will not accrue NYSPSL.  

Accrued New York State Paid Sick Leave may be used beginning January 1, 2021, for the following purposes:  

• Mental or physical illness, injury, or health condition, regardless of whether it has been diagnosed or requires medical care at the time of the request for leave;  
• For the diagnosis, care, or treatment of a mental or physical illness, injury or health condition, or need for medical diagnosis or preventative care;  
• For an absence from work when the employee or employee’s family member has been the victim of domestic violence as defined by the New York State Human Rights Law, a family offense, sexual offense, stalking, or human trafficking due to any of the following as it relates to the domestic violence, family offense, sexual offense, stalking, or human trafficking: 
  • To obtain services from a domestic violence shelter, rape crisis center, or other services program; 
  • To participate in safety planning, temporarily or permanently relocate, or take other actions to increase the safety of the employee or employee’s family members; 
  • To meet with an attorney or other social services provider to obtain information and advice on, and prepare for or participate in any criminal or civil proceeding; 
  • To file a complaint or domestic incident report with law enforcement; 
  • To meet with a district attorney’s office; 
  • To enroll children in a new school; or 
  • To take any actions necessary to ensure the health or safety of the employee or the employee’s family member or to protect those who associate or work with the employee. 

For the purposes of this benefit, “family member” means an employee’s child, spouse, domestic partner, parent, sibling, grandchild or grandparent; and the child or parent of an employee’s spouse or domestic partner. “Parent” is a biological, foster, step- or adoptive parent, or a legal guardian of an employee, or a person who stood in loco parentis when the employee was a minor child. “Child” is a biological, adopted or foster child, a legal ward, or a child of an employee standing in loco parentis. 

Unused New York State Paid sick leave will be carried over to the following fiscal year, but annual use may not exceed 56 hours. 

Student Employees who are unable to report to work for any reason, should notify their supervisor prior to the start of their shift. Please consult with your supervisor regarding the best method of notification.  Please see this Student Employment NYS Paid Sick Leave article on how to check your balance and record usage of time.   

Wages

Student Wages

• Student wages begin at NYS minimum wage. Supervisors have the discretion to give students raises at the beginning of each fall semester; however, raises are not guaranteed.
• Students who are full time (taking more than 6 credit hours of classes) will receive wages that are exempt from FICA (Social Security and Medicare) taxes.
• Undergraduate students taking less than 6 credit hours, and part-time Graduate students will NOT be FICA exempt.

Pay Days

• Pay periods run from Monday-Sunday, and pay days will be on a bi-weekly basis paid on Fridays.
• Checks will be mailed to the primary address that is listed in Homer Connect on Friday, unless you have direct deposit.
• If you have direct deposit, your money will be available to you on payday. You will not receive a pay stub, but one will be viewable to you in HR Cloud.
• If a student submits a timecard late and/or it was approved late by their supervisor(s), that timecard will be paid out in the next upcoming payroll run.
• Current Payroll Schedule