Exhibitor and Advertiser Info

Exhibitor Registration and Program Book Advertising Registration is closed.

Exhibits

Rules and Fees for Display Space

Display space is available through the purchase of a 6-foot table space:

Sound exhibitors:

First Table: $450 US, includes two exhibitor badges

Each additional table: $125 US

Non-Sound Exhibitors:

First Table: $400, includes two exhibitor badges

Each additional table: $125

Private Exhibit Rooms

A limited number of private exhibit rooms, also located in the Campus Center, are available on a first-come, first-served basis. Each private room includes the registration for one business, six tables and two exhibitor badges. Each business must be registered to exhibit at the 48th International Horn Symposium.

Ithaca Falls Meeting Room 227 (21x35): $1200

Taughannock Falls Meeting Room 310: (33x34) $1100

Cayuga Lake Meeting Room 132 (20x21): $1000

Buttermilk Falls Meeting Room 338 (25x11.5): $900

DEADLINE TO REGISTER AS AN EXHIBITOR, MAY 9

Exhibitor Rules

1. All exhibitors must purchase tables to sell or display items at the Symposium. Fees will not be reduced for an exhibitor who provides his/her own table(s), does not need table space, or does not participate for the duration of the symposium. Any additional space used by an exhibitor (e.g., displays, racks, tables brought by exhibitor), will be charged an additional fee and may not be permitted due to lack of space. If you have any questions, please contact the exhibits coordinator. Exhibitors bringing their own tables for additional display space will be charged $300 for each table brought to the exhibit.

2. Each exhibitor receives two badges with the purchase of one table and one additional badge with the purchase of additional tables. Exhibitors must purchase additional badges for members of their company to participate in the symposium. A maximum of three total badges is permitted for each company, regardless of how many tables purchased.

3. Each business must register individually to be represented at the horn symposium. If your business is selling items for another company that will have representatives of its own at the symposium, you are required to register each company as an exhibitor. Failure to do so will mean that the non-registered company will not receive recognition online, in the program book or during the symposium as being a participating exhibitor.

4. Exhibitors may also purchase INFORMATION ONLY SPACE. Exhibitors can have information about their company and products by sending materials (brochures, flyers, samples) that will be prominently displayed and replenished throughout the symposium.

Information-only exhibits: $250

Information-only space does not include a badge for exhibitors, or entrance into the symposium. Companies purchasing information-only space must ship items to the address given below, before June 1, 2016. Items displayed will be arranged by the exhibits coordinator. An additional fee will be charged for those companies wishing to have any left-over items returned.

Assignment of Display Space

EXHIBIT SPACE IS ASSIGNED BY THE EXHIBITS COORDINATOR BY DATE OF REGISTRATION.

All table coverings and display items are to be provided by the exhibitor. I

Internet Access

All exhibitors have access to Ithaca College's guest wifi network, IthacaCollege-Guest. Simply select it from the list of available wireless networks. No authentication is required. Exhibitors are welcome to use a business or personal hotspot for internet connection as well.

Electrical Access

Powerstrips will be available around the perimeter of the room in the exhibit spaces to provide electrical access to exhibitors.

Exhibit Schedule

Monday June 13: Load In: 10 AM to 2PM, Exhibits open from 2-5 PM

Tuesday June 14: 9AM to 1 PM, 2 PM to 5 PM

Wednesday June 15: 9AM to 1 PM, 2 PM to 5 PM

Thursday June 16: 9AM to 1 PM, 2 PM to 5 PM

Friday June 17: 9AM to 1 PM, 2 PM to 5 PM

Saturday June 18: 9 AM to 1 PM

Set-up

Exhibits will open at 2 PM on MONDAY, June 13 and exhibitors are encouraged to give an approximate time of arrival so that staff will be able to assist in unloading of items. Exhibit space will not be available until 10 AM Monday, June 13th.

Exhibitors can park in Parking lot U, outside of the Campus Center, for load-in. There is an elevator to the left upon entering the building. Emerson Suites, the main exhibit hall, is on the second floor.

Room Access

For the safety of all exhibitors and their property at the symposium: rooms will only be opened at the assigned times. Neither the Exhibits Coordinator nor exhibitors will have access to rooms at any other time. Please plan carefully.

Storage and Care of Building and Equipment

No items shall be posted, tacked, nailed, screwed, or otherwise attached to any part of the walls, floor, or any other part of the building or furniture. This, or any other act, which interferes with the proper protection of these properties, shall be at the expense of the exhibitor.

Liability and Insurance

The 48th International Horn Symposium, IHS, Ithaca College, or any staff members will not be responsible for the safety of the property of the exhibitor from theft, damage by fire, accident, or other causes, but will use reasonable care to protect the exhibitors from such loss and will secure the building during those periods when the exhibit areas are not open to the public.

No responsibility is assumed for goods delivered to the exhibit area prior to the conference or materials in the exhibit area after the close of the exhibits. Exhibitors must provide their own insurance.

Shipping

All materials shipped to Ithaca College should be shipped to the following address:

International Horn Symposium, Ithaca College, 953 Danby Road Ithaca, NY 14850

Mail services can be reached at (607) 274-3371.

Items arriving before the symposium will be securely stored and delivered to Emerson Suites by 10 AM on Monday.

Taxes

New York Sales Tax Information: For vendors selling at the event.

Tear-down

Exhibitors may dismantle at 1:00 PM on Saturday, June 18.

Only items prepaid for shipping (UPS, FedEx, or USPS) and with a pick-up time for Monday, June 20th will be permitted to remain at Ithaca College after the close of exhibits. A representative of Ithaca College's mail services will be available on Friday, June 17th at 2:00 PM in Emerson Suites to answer any questions. Exhibitors must speak with the representative and indicate they will leave materials for pick-up. Neither the Exhibits Coordinator, Ithaca College, or IHS can make for or in behalf of any exhibitor any payments to carriers. If a carrier does not accept any box, the shipper will be notified and the box held for no more than one week. After that it will be disposed of, with no recourse to the Exhibits Coordinator, the hosts or IHS. Any remaining items will be discarded.

Exhibitors must pick up any left over trash, packaging materials, or unwanted items and dispose of them properly. Please leave your space as you found it. Failure to do so will result in cleaning charges billed by the exhibits coordinator.

Housing and Meals

Exhibitors may register for on-campus housing and meals.

Regulations and Contract

This general information and regulations for exhibitors become a part of the contract between the exhibitor and the 48th International Horn Symposium. They have been formulated for the best interest of the exhibitor. We respectfully request full cooperation of the exhibitor in their observance. All points not covered herein are subject to the decision of the Horn Symposium Host and the International Horn Society.

For further information contact:

Dr. Rose French

IHS Symposium Exhibits Coordinator

exhibits@hornsociety.org

480-204-1092

Advertising

The Symposium Exhibits Coordinator will be handling all program book advertising for the annual symposium.

Specs

  • All ads to be camera ready.

  • All ads to be actual size, and minimum of 300 dot/pixels per inch.

  • Ad layout formats accepted are: .tiff, .psd or PDF. PDF ads must be exported/created at the Press Quality setting. Ads in Word or Publisher are unacceptable.

  • Grayscale ads may be submitted in color, and can be gray scaled by IHS designer.

  • Bleed ads must keep live matter 1/4" from trim edges.

  • Trim Page size: 8.5" x 11" (21.6 cm x 27.9 cm)

Due Date

All ads must be submitted to the exhibits coordinator via the payment form or by email at exhibits@hornsociety.org by April 1 at 10 AM.

Rates and Sizes

Size

Width (in.)

Height (in.)

Color Rates

B/W Rates

Back Cover

8.5"

11"

$1200

n/a

Two Page Spread with Bleed

8.5"

11"

$1000

n/a

Inside Front Cover

8.5"

11"

$850

$700

Inside Back Cover

8.5"

11"

$700

$600

Full page

8.5"

11"

$525

$400

1/2 page horizontal

8.5"

5.5"

$300

$250

1/4 page vertical

4.25"

5.5"

$225

$200